Real Estate Coordinator

Ryan Companies•Minneapolis, MN

8h•$28 - $38•Onsite

About The Position

Ryan Companies US, Inc., an industry leader in commercial real estate, has an immediate career opportunity for a Real Estate Coordinator to join our team! This role will provide administrative support to our historic, Midtown Exchange building. It is the second largest, mixed-use building in Minnesota and this role will require you to be onsite daily. Apply now for rewarding career with us! Some things you can expect to do: Communicate and work with external customers such as cleaning subcontractors Assist in budgeting process Coordinate tenant service requests Assist in implementing tenant relationship plans Able to collect delinquent rent while maintaining positive tenant relationships Ability to answer specific property-related questions; resolve basic project issues as a result of increased project knowledge Consistently demonstrates initiative and increases job responsibilities Takes extra steps to maintain and enhance tenant and owner relationships Process property invoices on a regular basis for manager approval; preparation includes checking math, inserting vendor and account code information, copying and filing Process monthly rent statements and submit to tenants as required Track parking ramp, utility and supply usage amounts on a weekly/monthly basis Maintain and update Certificates of Insurance for service vendors and tenants Track and help manage delinquent rent statements in cooperation with team member(s) monthly General administrative duties as required by team/department Willingly participate in on-call phone coverage during office hours according to a schedule Willingly assist team/department for a positive, successful relationship with building owner and tenants Maintain and organize property files Provide excellent customer service to internal and external customers Can answer basic property-related questions

Requirements

Minimum two years experience in property management or in an administrative role
Strong knowledge of property management billing and process software
Strong knowledge of Microsoft Office Suite
Ability to assist in the budgeting process with a good knowledge of accounting
Demonstrated commitment to exceeding internal and external customer expectations
Strong verbal and written communication skills
Strong analytical skills; good mathematical aptitude
Very strong organizational skills; ability to maintain a property filing system
Strong knowledge of property management terminology and processes

Responsibilities

Communicate and work with external customers such as cleaning subcontractors
Assist in budgeting process
Coordinate tenant service requests
Assist in implementing tenant relationship plans
Able to collect delinquent rent while maintaining positive tenant relationships
Ability to answer specific property-related questions; resolve basic project issues as a result of increased project knowledge
Consistently demonstrates initiative and increases job responsibilities
Takes extra steps to maintain and enhance tenant and owner relationships
Process property invoices on a regular basis for manager approval; preparation includes checking math, inserting vendor and account code information, copying and filing
Process monthly rent statements and submit to tenants as required
Track parking ramp, utility and supply usage amounts on a weekly/monthly basis
Maintain and update Certificates of Insurance for service vendors and tenants
Track and help manage delinquent rent statements in cooperation with team member(s) monthly
General administrative duties as required by team/department
Willingly participate in on-call phone coverage during office hours according to a schedule
Willingly assist team/department for a positive, successful relationship with building owner and tenants
Maintain and organize property files
Provide excellent customer service to internal and external customers
Can answer basic property-related questions