Real Estate Coordinator

Ryan Companies US, Inc.•Minneapolis, MN

1d•$28 - $38•Onsite

About The Position

Ryan Companies US, Inc., an industry leader in commercial real estate, has an immediate career opportunity for a Real Estate Coordinator to join our team! This role will provide administrative support to our historic, Midtown Exchange building. It is the second largest, mixed-use building in Minnesota and this role will require you to be onsite daily. Apply now for rewarding career with us! Some things you can expect to do: Communicate and work with external customers such as cleaning subcontractors Assist in budgeting process Coordinate tenant service requests Assist in implementing tenant relationship plans Able to collect delinquent rent while maintaining positive tenant relationships Ability to answer specific property-related questions; resolve basic project issues as a result of increased project knowledge Consistently demonstrates initiative and increases job responsibilities Takes extra steps to maintain and enhance tenant and owner relationships Process property invoices on a regular basis for manager approval; preparation includes checking math, inserting vendor and account code information, copying and filing Process monthly rent statements and submit to tenants as required Track parking ramp, utility and supply usage amounts on a weekly/monthly basis Maintain and update Certificates of Insurance for service vendors and tenants Track and help manage delinquent rent statements in cooperation with team member(s) monthly General administrative duties as required by team/department Willingly participate in on-call phone coverage during office hours according to a schedule Willingly assist team/department for a positive, successful relationship with building owner and tenants Maintain and organize property files Provide excellent customer service to internal and external customers Can answer basic property-related questions To be successful in this role you will need: Minimum two years experience in property management or in an administrative role Strong knowledge of property management billing and process software Strong knowledge of Microsoft Office Suite Ability to assist in the budgeting process with a good knowledge of accounting Demonstrated commitment to exceeding internal and external customer expectations Strong verbal and written communication skills Strong analytical skills; good mathematical aptitude Very strong organizational skills; ability to maintain a property filing system Strong knowledge of property management terminology and processes Compensation: The hourly rate is $28-38.00. Position may be eligible for additional compensation that may include overtime, commission and/or an incentive program. The base salary may vary within the anticipated range based on factors such as the ultimate location of the position and the selected candidate's knowledge, skills and abilities. Eligibility: Position requires verification of employment to work in the U.S. Benefits: Competitive Salary Medical, Dental and Vision Benefits Retirement and Savings Benefits Flexible Spending and Health Savings Accounts Life Insurance Short-Term and Long-Term Disability Educational Assistance Paid Time Off (PTO) Employee Assistance and Wellness Programs Parenting Benefits Employee Discount Programs Pet insurance Ryan Foundation – charitable matching funds Paid Time for Volunteer Events Disclaimer: Eligibility may vary based on factors such as role, hours worked, employment status, length of service, location, and other considerations. Detailed information will be shared with eligible candidates during the hiring process, and the official terms and conditions will be outlined in each individual offer document. Ryan Companies is an equal opportunity employer. We celebrate diversity and are committed to creating an inclusive environment for all employees. Non-Solicitation Notice to Recruitment Agencies: Ryan Companies kindly requests that recruitment agencies and third-party recruiters do not submit unsolicited resumes or candidate information to any Ryan Companies employee or office. Ryan Companies will not be responsible for any fees or expenses associated with unsolicited submissions. If recruitment services are required, we will reach out directly to agencies on our approved vendor list. We appreciate your understanding and cooperation. With more than 80 years in business and 17 offices (and growing!), Ryan offers comprehensive commercial real estate solutions to customers across the US. We bring a collaborative, relationship-driven approach to delivering spaces where people thrive and businesses succeed. Join a company with an outstanding culture and competitive benefits. At Ryan, we don’t just build buildings – we build stories. EEO Policy and Reasonable Accommodation Notice Ryan Companies US, Inc. is an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, protected Veteran status, age, or any other characteristic protected by law. For information about your rights under Equal Employment Opportunity, CLICK HERE. If we can help accommodate a disability during any portion of the application or hiring process, please email [email protected]. Reasonable accommodations will be determined on a case-by-case.

Requirements

Minimum two years experience in property management or in an administrative role
Strong knowledge of property management billing and process software
Strong knowledge of Microsoft Office Suite
Ability to assist in the budgeting process with a good knowledge of accounting
Demonstrated commitment to exceeding internal and external customer expectations
Strong verbal and written communication skills
Strong analytical skills; good mathematical aptitude
Very strong organizational skills; ability to maintain a property filing system
Strong knowledge of property management terminology and processes

Responsibilities

Communicate and work with external customers such as cleaning subcontractors
Assist in budgeting process
Coordinate tenant service requests
Assist in implementing tenant relationship plans
Able to collect delinquent rent while maintaining positive tenant relationships
Ability to answer specific property-related questions; resolve basic project issues as a result of increased project knowledge
Consistently demonstrates initiative and increases job responsibilities
Takes extra steps to maintain and enhance tenant and owner relationships
Process property invoices on a regular basis for manager approval; preparation includes checking math, inserting vendor and account code information, copying and filing
Process monthly rent statements and submit to tenants as required
Track parking ramp, utility and supply usage amounts on a weekly/monthly basis
Maintain and update Certificates of Insurance for service vendors and tenants
Track and help manage delinquent rent statements in cooperation with team member(s) monthly
General administrative duties as required by team/department
Willingly participate in on-call phone coverage during office hours according to a schedule
Willingly assist team/department for a positive, successful relationship with building owner and tenants
Maintain and organize property files
Provide excellent customer service to internal and external customers
Can answer basic property-related questions