Legal Coordinator, Real Estate

Public Storage•Frisco, TX

10d•Onsite

About The Position

The Legal Coordinator will be instrumental in managing administrative tasks, ensuring seamless operations within our real estate legal services. The candidate will work closely with in-house attorneys, real estate team members, outside law firms, and real estate vendors. This role demands a proactive individual with a keen eye for detail and a passion for the legal field.

Requirements

Bachelor's degree in Legal Studies, Business Administration, or related field, preferred.
Minimum 3 years relevant experience in a legal administrative or paralegal role; prior real estate experience required.
Clear understanding of real estate transactions from A to Z, including but not limited to, working with title companies, title documents, due diligence, closing documents, and settlement statements.
Exceptional organizational skills and attention to detail.
Superior written and verbal communication abilities.
Thorough working knowledge of, and advanced aptitude in, using Microsoft Office Suite (Outlook, Word, Powerpoint and Excel) is required; experience with legal research tools is a plus.
Ability to manage multiple tasks and prioritize effectively.
Strong interpersonal skills and collaborative mindset.
Knowledge of real estate documents and closing procedures is required.
Notary public or ability to obtain notary certification.

Responsibilities

Invoice Processing and Legal Spend Reporting
Manage billing and invoicing for legal services.
Facilitate communications with law firms and vendors.
Prepare monthly P&L reports, legal spend trackers, and department budget in Excel spreadsheets and Powerpoint presentations for real estate legal team.
Manage title, survey, zoning, environmental, and other outside vendors.
Contribute to invoice process improvements by leveraging basic accounting knowledge of legal accounting, billing/collections and electronic payment systems.
Acquisition Support
Coordinate wire payments for real estate acquisitions and vendor proposals for due diligence reports.
Track deal milestones and due diligence reports.
Prepare, organize, and manage real estate legal documents, contracts, and correspondence, including coordination of signature and notary and drafting/editing form legal documents.
Administrative Support
Provide administrative support to attorneys and legal staff, including but not limited to signature collection, document editing and processing, mailing, and filing.
Coordinate and schedule meetings and appointments.
Maintain and update real estate files, databases and internal tracking reports.
Prepare and track project milestones, email reminders and notices.