Real Estate Clerk - Register of Deeds

Milwaukee County Wisconsin•Milwaukee, WI

6d•Onsite

About The Position

The Real Estate Services Clerk examines and records real estate documents, both paper and electronic, via ROD's land records software. Provides written and/or verbal explanations as to what is statutorily missing and/or incorrect to real estate professionals and the public. Conducts general research and assists customers with location of recorded documents. Fields inquiries from customers regarding real estate recordings and maintains an accurate index of all recordings.

Requirements

Current resident of Wisconsin
High School Diploma or GED equivalent
At least one (1) year of experience in customer service, preferably in a library, archive, bank, real estate or Register of Deeds setting
Basic knowledge of all related computer and software applications, such as word processing and spreadsheets.
Ability to lift, carry, push, pull up to 20lbs as needed.
Must have a current Notary Public Commission or be able to obtain one within one year of hire.

Nice To Haves

Bilingual candidates are encouraged to apply.

Responsibilities

Examine recordable instruments with varying requirements for statutory compliance per s59.43.
Maintain chain of title when multiple documents are submitted for recording simultaneously.
Accurately record or reject documents based on established criteria.
Issue written and/or verbal rejection statement for non-conforming documents.
Answer general inquiries via phone, email and mail.
Assist in-person customers with recording or research transactions.
Scan documents, perform data entry functions, process fees and transfer taxes.
Search existing recordings to retrieve requested document copies.
Calculate, verify and enter fees due and balance all transactions daily.
Audit the permanent index and complete back indexing
Research real estate inquiries using archive dating back to 1835.
Archive formats include microfilm, paper records, digital images.
Clearly reproduce records from all formats of retention.
Retrieve and re-file records from on-site and off-site storage.
Notarize standard real estate documents in accordance with statutory requirements.
Maintain notary commission and renew as necessary by taking appropriate exam and completing application.
Maintain appropriate seal/stamp to perform notarial acts.
To perform any and all duties as assigned.