Real Estate and Tax Technician

Beltrami County•Bemidji, MN

5d•Onsite

About The Position

Beltrami County is seeking a full-time, benefited Real Estate and Tax Technician to work in the Auditor/Treasurer's Office. This position is responsible for processing real estate transactions, updating records in the tax system, handling real estate legal documents, collecting real estate taxes and related fees, processing passport applications, and assisting customers with related inquiries. The role involves performing administrative support work in processing real estate and related tax calculations and transactions, updating records, recording and maintaining real estate documents and tax liens. Work is performed under the moderate supervision of the Real Estate & Tax Division Director. The hiring salary range is $24.61 to $26.88 per hour, with a full salary range of $24.61 to $31.17 per hour. Placement depends on qualifications, internal equity, market conditions, and applicable policy guidelines.

Requirements

Associate’s/Technical degree in Accounting, Finance, Business Administration, or related field.
Four years of related work experience in business, accounting or finance may be substituted for an Associate’s degree.
Two years or more of work experience in clerical, bookkeeping, accounting, business, or a related field.
Valid MN driver’s license.
Ability to be deputized under the Auditor-Treasurer.
Notary Public certification required within six months of hire.
Passport Acceptance Agent federal certification required within six months of hire.
Successfully passing drug screening and background check.

Nice To Haves

Ongoing job-specific training.

Responsibilities

Deliver high-quality customer service by assisting walk-in, phone, and email customers with research and real estate inquiries; processing payments; distributing and collecting property tax information; and providing accurate referrals to the appropriate departments or offices.
Serve as a Passport Agent, ensuring compliance with U.S. Department of State regulations, handling vital records, verifying eligibility, and processing applications.
Perform administrative duties, including overseeing inventory, ordering office supplies, processing incoming and outgoing mail, and providing notary services.
Process and verify real estate legal documents; calculate and collect mortgage registration and state deed taxes; certify delinquent taxes.
Collect, process, post, and balance tax payments; issue refunds; record Confession of Judgments; manage delinquent tax lists and mobile home tax payments; reconcile accounts with the auditor’s financial system.
Process receipts, disbursements, journal entries, cashbook, and trial balances.
Maintain accurate taxpayer parcel records by updating the property tax system and researching chains of title.
Manage Escrow/ACH systems, assist taxpayers and escrow companies, prepare ACH submissions, and process payments.
Update parcel and plat information, assign new parcel numbers and legal descriptions, and report changes to Assessors and GIS Mapping.