Real Estate & Facilities Finance Assistant

TerraPower•Bellevue, WA

43d•$30 - $45

About The Position

TerraPower is seeking a proactive and detail-oriented entry-level Facilities Assistant to support the Real Estate and Facilities team in asset management, financial record-keeping, and office renovation initiatives. This role is for someone who thrives in a cross-functional environment, enjoys data administration, and is passionate about contributing to the continuous improvement of workplace operation. In this role, you will play a key part in tracking and maintaining facility assets, ensuring accurate and timely financial documentation, and supporting the planning and execution of renovation and relocation projects. TerraPower has several offices in Washington state, flexibility to

Requirements

2 years of experience in facilities support, operations, administrative assistance, or a related field.
Bachelor's degree or equivalent professional experience.
Strong organizational skills and a high level of accuracy in data entry and record keeping.
Basic understanding of asset management and financial tracking processes.
Proficiency with spreadsheets (Excel or Google Sheets)
Effective communication skills and the ability to coordinate with internal and external teams.
Adaptable and coachable, with a constructive attitude toward learning and following operational protocols.

Responsibilities

Assist in tracking and maintaining an accurate and up to date inventory of facility-related assets (e.g., furniture, equipment, technology).
Support tagging, movement, and documentation of assets across office locations.
Update and maintain asset databases or systems.
Coordinate with vendors and internal teams to manage asset deliveries and installations.
Enter and maintain accurate financial records for facilities operations, including invoices, purchase orders, and vendor quotes.
Assist with monthly reporting and reconciliation of facilities-related budgets and expenditures.
Prepare and maintain recurring financial and operational reports for internal departments.
Collaborate with the Finance team to ensure timely and accurate processing of facilities transactions.
Assist in developing and improving documentation and internal processes related to the Real Estate and Facilities department.
Support the coordination of office renovation, relocation, or space optimization projects.
Help monitor project timelines, milestones and deliverables.
Communicate and liaise with vendors, contractors, and internal stakeholders for scheduling.
Support workspace planning including furniture layouts, move coordination, and setup.
Support administrative functions including data entry and document maintenance.
Act as a first point of contact for day-to-day facilities requests.
Support compliance with health, safety, and sustainability initiatives.
Conduct research and prepare briefing materials, presentations, and reports as needed.
Take ownership of assigned projects and work independently with minimal supervision.