Real Estate Administrative Coordinator

SVN - Cornerstone•Spokane, WA

45d•Onsite

About The Position

SVN Cornerstone is looking for a driven professional to manage all brokerage contracts, transactions, and listings. They will also be responsible for providing top-level administrative support to the Managing Director. The ideal candidate must be highly organized, a quick learner, and able to adapt and thrive in a fast-paced work environment. Reports to the Managing Directors

Requirements

Washington and/or Idaho real estate license preferred
Real estate experience is strongly preferred
Proficiency with MS Office Suite, Google Workspace and Adobe Acrobat
Experience working in and managing CRM Databases
Exceptional organizational skills
The ability to perform and prioritize multiple tasks with attention to detail
Experience and enthusiasm about the adoption and implementation of AI tools
Excellent interpersonal, oral and written communication skills
Effective time management skills, and a desire for excellence
Positive and professional attitude with a strong work ethic

Responsibilities

Audit and file all transaction documentation and contracts
Work extensively in Buildout CRM to manage and track transactions from execution to close
Create timelines and manage important dates to ensure all deadlines are met and contingencies are released
Work with the back office to manage broker commissions and pay company royalties
Manage and maintain Google drive and hard copy files in accordance with Washington Real Estate Law
Draft commission statements for all closings and verify commissions for transactions prior to closing
Manage market research projects: independently gather market information and research comps
Prepare in-depth financial analysis and valuation of properties using the sales comparison approach and the income approach
Assist in the preparation of broker opinions of value (BOV)
Create document drafts: contracts, letters of intent (LOI), lease agreements, proposals, etc.
Handle incoming and outgoing communications on behalf of the Managing Broker as needed
Be the first point of contact in the office for clients and inquiries
Coordinate active calendars; schedule and confirm meetings
Help maintain the Buildout CRM pipeline, contacts, and properties
Help with file management and organization via Google Drive
Assist in opening, closing and maintaining the office
Other admin and office management duties as assigned
Manage and track the syndication of all new property listings
Assist brokers in the preparation of marketing materials for property listings, including flyers, social media content and more
Work with brokers and the Marketing Director to prepare marketing materials and market listings
Maintain all files and listing contracts within brokerage compliance
Coordinate & track property keys and sign installation