Real Estate Administrative Coordinator

EcoShield•Gilbert, AZ

10d•Onsite

About The Position

The Real Estate Administrative Coordinator provides administrative and operational support for the company's commercial real estate portfolio, including lease administration, acquisitions, facilities coordination, and vendor management. This role requires strong communication, financial acumen, and the ability to independently manage competing priorities while partnering with landlords, brokers, vendors, and internal teams.

Requirements

3+ years of experience in commercial real estate, property management, facilities management, lease administration, contract administration, or a related field
Experience reviewing invoices, lease charges, utility bills, or other financial documentation; basic AP or financial administration experience required
Experience reviewing contracts, lease agreements, invoices, and related business documentation; working knowledge of commercial lease terminology and real estate processes
Experience coordinating with landlords, brokers, vendors, and internal business partners

Nice To Haves

Active Real Estate License preferred

Responsibilities

Coordinate real estate operations, including lease administration, acquisitions support, project coordination, stakeholder communication, and portfolio management activities.
Serve as a liaison between landlords, brokers, vendors, branch leadership, Operations, Finance, and other internal departments to support real estate initiatives.
Coordinate commercial lease administration activities, including lease renewals, amendments, terminations, critical date tracking, and maintenance of lease documentation.
Support facilities operations by coordinating maintenance activities, inspections, permits, licenses, vendor services, and occupancy requirements across multiple locations.
Review and maintain lease agreements, contracts, and related documentation while monitoring deadlines, obligations, and compliance requirements.
Maintain portfolio records, project tracking, vendor information, lease documentation, and reporting through internal systems and software platforms.
Support real estate acquisition activities, including branch openings, temporary sales offices, site selection coordination, and due diligence efforts.
Review invoices, utility bills, lease charges, and vendor payments to support accounts payable processing and financial accuracy.
Coordinate cross-functional projects and manage multiple priorities in a fast-paced environment while supporting real estate and facilities initiatives.