Real Estate - Administrative Assistant

Blackstone • New York, NY

2d • $70,000 - $130,000

About The Position

Blackstone Real Estate is seeking a highly organized Administrative Assistant to support the Office of the Head of Blackstone Real Estate. This role works in close partnership with the office’s senior-level Executive Assistant and provides essential administrative, expense, and event-planning support. The position plays a key role in ensuring the smooth day-to-day operations of the office and supporting senior leadership in a fast-paced environment.

Requirements

• 5+ years of administrative or executive support experience, preferably within financial services, real estate, or a similarly dynamic professional environment.
• Experience with expense management (preferably Concur) and event planning.
• Exceptional organizational skills and strong attention to detail.
• Effectively manage multiple priorities and meet deadlines with minimal supervision.
• Strong written and verbal communication skills.
• Proficiency in Microsoft Office, including Outlook, Excel, Word, and PowerPoint.
• Professional presence, sound judgment, and discretion when working with senior-level leadership.

Nice To Haves

• Bachelor’s degree preferred.

Responsibilities

• Support the Office of the Head of Blackstone Real Estate in coordination with the Executive Assistant.
• Assist with calendar management, meeting coordination, and travel arrangements as directed by the Executive Assistant.
• Provide support on ad hoc projects and special initiatives for the leadership team.
• Handle sensitive and confidential information with the utmost discretion.
• Prepare, submit, and track expense reports accurately and on time, in accordance with firm expense policies.
• Partner with Finance and internal stakeholders to resolve expense-related questions or discrepancies.
• Plan and coordinate internal and external events, including leadership meetings, team offsites, group town-halls, and firm-sponsored functions.
• Manage event logistics such as venue selection, catering, travel coordination, materials, and on-site support, in partnership with the Blackstone Events Team.
• Track event-related expenses and support post-event reconciliation as needed.
• Coordinate domestic and international travel arrangements for the Head of Blackstone Real Estate and related leadership, in alignment with direction and priorities set by the Executive Assistant.
• Book flights, hotels, ground transportation, and visas as required, with adherence to firm travel policies.
• Prepare detailed travel itineraries and ensure all logistics are confirmed in advance of travel.
• Monitor travel schedules for changes or disruptions and proactively manage any necessary re-bookings.

Benefits

• comprehensive health benefits, including but not limited to medical, dental, vision, and FSA benefits
• paid time off
• life insurance
• 401(k) plan
• discretionary bonuses

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level