REACH Office Manager

Easterseals PORT Health•Woodbridge, VA

7d•Hybrid

About The Position

The Office Manager position is responsible for performing clerical and records management duties for the REACH program all with strict compliance and adherence to federal, state and local requirements.

Requirements

Associate’s degree and five years’ related experience OR Bachelor’s degree and two years’ related experience required.
Must have current certification from approved entity for CPR and First Aid, as approved by the agency and State regulations.
Proficiency in computer word processing and use of data management programs especially Microsoft Word and Microsoft Excel.
Strong organizational skills, ability to multitask and strong written and verbal communication skills.
Current satisfactory completion of therapeutic interventions training - either Mindset or Crisis Prevention Institute (CPI) approved curricula (can be completed upon hire).

Responsibilities

Develops and maintains client medical records and personnel files to meet Virginia rules and regulations as well as ESUCP policies.
Maintains up to date and accurate filing of all completed forms and documents.
Produces accurate and timely minutes of daily triage calls, team meetings, quarterly Advisory Council meetings and other meetings as needed.
Enters data regarding service delivery, client demographics, staff administrative time, etc. in multiple electronic databases and programs.
Maintains inventory of needed supplies for offices.
Schedules maintenance of the physical locations according to rules and regulations.
Maintains employee training compliance and coordinates the provision of necessary training with leaders.
Provides administrative support to REACH leadership.
Other duties as assigned