Rapid Response Operations Director

Archdiocese of Chicago•Chicago, IL

2d•$76,238 - $95,298•Onsite

About The Position

The Rapid Response Operations Director assists the pastor with the stewardship of the human, financial and physical resources of the parish, in accordance with Archdiocesan policies and guidelines. This role will be responsible for the leadership and team building of operations staff, including bookkeepers, office, and maintenance staff. In this critical role, the RROD will possess a Service Mindset, while being entrusted with highly confidential information, to work closely with the Pastors, Parish staffs and Principal, where applicable, and Vicariate team to drive positive financial and operational performance of the Parish. The RROD demonstrates the ability to identify opportunities for improvement, evaluate issues and situations, and propose and implement recommendations/solutions.

Requirements

Undergraduate Degree in Business, Accounting, Finance, or related discipline, or equivalent professional experience. MBA a plus.
Three years’ experience in Accounting, Finance, or related business.
Experience with a not-for-profit organization or in Church management a plus.
Must be practicing Catholic.
Knowledge and experience in Human Resources practices.
Knowledge of QuickBooks, Microsoft Office (especially Excel). UKG experience a plus.
Can be entrusted with highly confidential information.

Nice To Haves

MBA a plus.
Experience with a not-for-profit organization or in Church management a plus.
UKG experience a plus.

Responsibilities

Identify root causes of current challenges (if any) and provide corrective actions.
Prepares, evaluates, and communicates the Parish (church & school) budgets, annual reports, profit & loss, balance sheet, accounts receivable, accounts payable, and general ledger.
Develops forecasts and monthly variance reviews all reports with the Pastor and Principal (as applicable).
Ensures proper Archdiocesan best practices and internal controls are in place.
May perform bookkeeping functions.
Oversees purchasing, contract negotiations, vendor relationships, and banking.
Acts as the staff liaison to Parish Finance Council; supports School Board as applicable.
Coordinates capital campaign pledges and collections, fund raising events, pledge drives, Parish offertory collections, and stewardship.
Confirms that all federal, state, and local taxes are paid in accordance with federal, state, and local regulations.
Develops and manages the school economic model to assess the financial impact of initiatives.
Supports the Principal in developing the annual budget and forecasts school financials starting each fall.
Supports and assists the Principal and Pastor in all school financial management.
Serves as a member of the School Financial Aid Committee.
Manages major repairs, renovations, and capital projects in accordance with Archdiocesan policies.
Manages custodial maintenance functions.
Is responsible for Parish security, leasing, rental, use of Parish facilities, and acts as a liaison to the Pastoral Center and local government agencies.
Implements Archdiocesan Human Resources policies/practices; develops Parish specific job descriptions, manages payroll, and oversees the payment of salaries and benefits.
Oversees the management of the Parish office (as applicable). Manages the Parish office staff and employee performance including conducting annual performance reviews as appropriate.
Oversees implementation of the guidelines and policies of volunteers.
Ensure a permanent Operations Director (OD) is placed at the Parishes towards end of assignment.
Directs/oversees preparation of publication of relevant information presented on the Sunday Bulletin.
Oversees the maintenance of the Parish census and database.
Maintains Information Technology including but not limited to computers, internet, telephone, copiers, etc.
Oversees the management of Parish operational and financial records.
Manages Parish project plans; identifies needs and required action, tracks and communicates status, recognizes challenges to the plan, and adjusts as necessary, and identifies follow-up actions.
Organizes and facilitates staff meetings to ensure all necessary information is communicated to team members.
Perform other responsibilities as assigned.