Rankings & Directories Specialist

Benesch Law•Chicago, IL

2d•Hybrid

About The Position

Benesch is seeking a Rankings & Directories Specialist for its Chicago office. This hybrid position involves supporting the firm's efforts to secure and enhance recognition in legal directories, rankings, and awards programs. The role requires a highly organized, detail-oriented, and strong writer to manage the full lifecycle of submissions, including tracking deadlines, gathering information, drafting content, coordinating input, and maintaining records. The Specialist will report to the Senior Marketing & Directories Manager and collaborate with attorneys, practice groups, and the Marketing & Business Development team to ensure timely, accurate, and strategic submissions aligned with firm priorities.

Requirements

Bachelor's degree in marketing, communications, journalism, English, public relations, or a related field.
3-5 years of relevant experience in marketing, communications, public relations, business development, or a related field, preferably in a law firm or other professional services environment.
Experience supporting legal rankings, directories, awards, or survey submissions is strongly preferred.
Excellent writing, editing, and proofreading skills.
Ability to translate detailed legal and business information into clear, concise, and compelling content.
Strong organizational and project management skills, including the ability to manage multiple deadlines and competing priorities with a high level of attention to detail and a commitment to accuracy.
Strong interpersonal and communication skills.
Ability to exercise sound judgment and handle confidential information with discretion.
Ability to follow established processes and protocols.
Proficiency in Microsoft Office applications.
Comfort working with spreadsheets, databases, and project tracking tools.
Ability to work collaboratively and effectively in a fast-paced environment.

Nice To Haves

Experience supporting legal rankings, directories, awards or survey submissions is strongly preferred.

Responsibilities

Supports the planning, coordination, and execution of submissions for legal directories, rankings, and awards programs, including Chambers, The Legal 500, and other relevant opportunities.
Maintains a master calendar of submission deadlines, research schedules, milestones, and requirements.
Drafts and edits submission content, including practice group narratives, matter summaries, attorney biographies, firm descriptions, and other supporting materials.
Gathers, organizes, and synthesizes information from attorneys and practice groups to develop accurate, persuasive, and strategically positioned submissions.
Coordinates the collection, contact accuracy verification, and tracking of client referees and related approvals.
Helps maintain templates, submission materials, rankings data, and related internal resources.
Monitors submission guidelines and methodology updates from directories and ranking organizations and shares relevant changes and best practices.
Tracks ranking results, recognitions, and submission outcomes across practices, offices, and individual attorneys.
Assists with identifying and evaluating new rankings, survey, and awards opportunities relevant to firm priorities and practices.
Maintains internal trackers, dashboards, and related resources to support planning, reporting, and institutional knowledge.
Prepares background materials, status updates, and reports on submission activity, results, and trends.
Coordinates with Marketing & Business Development colleagues to promote notable rankings and recognitions through internal and external channels.
Drafts or supports development of related promotional content, including website copy, internal announcements, social media language, and other recognition-related materials.
Helps maintain firm and attorney directory profiles and coordinates updates as needed.
Supports updates to marketing collateral, biographies, and other firm materials to reflect rankings and recognitions.
Contributes to ongoing improvements to rankings and submissions processes, templates, tracking tools, and documentation.
Serves as a resource to attorneys and colleagues on submission timelines, requirements, templates, and best practices.
Provides support on related marketing and communications projects as needed.
Performs all other duties as assigned.