Rail Project Coordinator

Trinity Health•The Woodlands, TX

About The Position

The Rail Project Coordinator ensures safe, compliant, and efficient execution of railcar projects that fall outside the ExxonMobil Maintenance Manual and the Association of American Railroads (AAR) Field Manual. The role centrally coordinates project execution, tracking, documentation, costs, and formal close-out of railcar projects across North America while maintaining data integrity across ExxonMobil systems. The coordinator activates approved projects, tracks work and documentation at the individual railcar level, and ensures accurate updates in FleetWatch MP and RailTrac. The role also supports cost stewardship, coordinates changes to project instructions, completes project close-outs, and maintains audit-ready records in accordance with internal procedures, regulatory requirements, and corporate risk standards.

Requirements

At least 1 year of experience with railcar maintenance or assets.
Project support and industrial maintenance coordination experience.
Computer proficiency or working knowledge of FleetWatch MP, RailTrac, or other rail systems.
Strong attention to detail and ability to hold others accountable.
Ability to coordinate across Engineering, Maintenance, Regulatory, Legal, Asset Planning, and Data teams.

Nice To Haves

Bachelor's degree preferred.

Responsibilities

Receive approved Internal and External Project Instructions from the Project Initiator.
Add approved projects to FleetWatch MP and apply Hot Tags to affected railcars according to Internal Project Instructions.
Maintain project folders on the RPO LAN/R drive using standard naming and document control conventions.
Ensure project participants follow established process controls.
Track project execution at the individual railcar level.
Ensure required maintenance and inspection documentation is submitted into FleetWatch MP.
Follow up with maintenance providers to resolve missing or incomplete documentation.
Close Hot Tags and car-level projects in FleetWatch MP after validating documentation, when needed.
Notify the RPO Data Team to update RailTrac after car-level project closure, when needed.
Periodically spot-check standalone project costs against estimates and corporate planning assumptions.
Identify and communicate cost variances or execution risks to the Project Initiator and Maintenance leadership.
Participate in reviews when execution concerns or changing risks require project changes.
Coordinate with the Project Initiator, Engineering, Maintenance Supervisor, and Maintenance Coordinator to ensure revised instructions are republished in compliance with the Project Management Procedure.
Complete full-project close-out activities after all assigned railcars have completed project work.
Complete and file project close-out documentation and communicate project closure to stakeholders.
Maintain separation of duties between Project Initiator, Reviewer, and Approver roles.
Ensure records are complete, audit-ready, and stored in approved systems.
Support compliance with internal procedures, regulatory requirements, and corporate risk standards.