Quote Coordinator

Griffin Industries LLC•Green Bay, WI

4d•Onsite

About The Position

The Quote Coordinator will be responsible for managing the RFQ (Request for Quotation) process from initiation to submission. This role involves coordinating with internal teams and external suppliers to ensure timely and accurate quote preparation. The Quote Coordinator will maintain RFQ logs, track supplier pricing, assemble quote packages, and support estimators. Additionally, this position will involve updating the ERP system, monitoring quote due dates, and reporting on quoting performance metrics. The goal is to improve quoting efficiency, accuracy, and responsiveness, contributing to the company's profitable growth.

Requirements

Associate degree in business, manufacturing, engineering technology, supply chain, or related field preferred.
Manufacturing, machining, foundry, or industrial experience preferred.
Previous experience in estimating support, purchasing, project coordination, customer service, or inside sales is beneficial.
Strong organizational and time management skills.
Ability to manage multiple priorities and deadlines simultaneously.
Excellent verbal and written communication skills.
Proficiency with Microsoft Office applications, particularly Excel.
Ability to read and interpret engineering drawings and specifications preferred.
Strong attention to detail and follow-through.
Ability to work effectively across departments and with external suppliers.
Experience with ERP systems is a plus.

Nice To Haves

Associate degree in business, manufacturing, engineering technology, supply chain, or related field.
Manufacturing, machining, foundry, or industrial experience.
Previous experience in estimating support, purchasing, project coordination, customer service, or inside sales.
Ability to read and interpret engineering drawings and specifications.
Experience with ERP systems.

Responsibilities

Receive, review, organize, and prioritize incoming RFQs.
Ensure RFQs are distributed to the appropriate estimator and team members in a timely manner.
Maintain RFQ logs and tracking systems.
Update and maintain accurate data in ERP system (JobBoss).
Verify that all required customer documentation has been received and is complete.
Monitor quote due dates and proactively follow up to ensure deadlines are met.
Review drawings and specifications to identify required raw materials, purchased components, and outside services.
Solicit and obtain pricing from material suppliers, foundries, machine shops, heat treat vendors, plating vendors, testing laboratories, and other outside service providers.
Follow up with suppliers to obtain quotations and delivery information.
Maintain supplier quote records and support supplier qualification efforts.
Assist in identifying new suppliers when needed.
Assemble quote packages and supporting documentation for estimators.
Coordinate with estimating, engineering, operations, and project management teams to obtain labor and processing costs.
Ensure all required cost elements are captured before quote submission.
Support quote revisions and customer change requests.
Track and report quoting performance metrics, including RFQs received, quote turnaround time, supplier response time, quotes submitted, and quote win/loss activity.
Maintain accurate records of customer feedback and quote outcomes.
Prepare periodic reports for management regarding quoting activity and performance trends.
Identify opportunities to improve quoting efficiency, accuracy, and responsiveness.
Assist in developing and maintaining standard operating procedures related to RFQ processing.
Support implementation of ERP and workflow improvements.
Maintain organized electronic filing systems for quote documentation.