QUEST CAMP COORDINATOR

Madison Area YMCA•Madison, NJ

About The Position

The Madison Area YMCA is hiring a 2026 Quest Camp Site Coordinator to oversee the daily operations and administrative functions of Quest Day Camp. Position Overview: The Quest Camp Site Coordinator supports the successful operation of multiple camp sites by managing administrative processes, parent communication, enrollment, supplies, and compliance. This role works closely with the Camp Directors and the Camp Site Coordinator to ensure programs run smoothly and meet all licensing and organizational standards.

Requirements

Strong relationship-building skills with families and staff
High level of accuracy and attention to detail
Strong organizational skills and the ability to take initiative
Ability to respond calmly and effectively in safety and emergency situations.

Nice To Haves

Bachelor’s degree preferred.
Bilingual skills preferred.

Responsibilities

Maintain current knowledge of all Quest Camp programs and procedures
Coordinate day-to-day administrative and back-office operations
Manage camp supply needs, including distribution and inventory tracking
Serves as primary point of contact for parents via email, phone, and in person
Responds promptly to all parent inquiries and escalate high-priority concerns to the Camp Directors
Manage camper enrollment in ActiveNet, including withdrawals, transfers, and added weeks
Maintain accurate camper and staff records and ensure licensing compliance
Manage waitlists and enroll campers as space becomes available
Tracks all auto-draft payments and follow up on declined payments to ensure fees are collected prior to each camp week
Support camp programming as needed, ensuring activities follow Quest Day Camp guidelines and meet NJ Youth Camp Act and ACA Standards
Participate in staff meetings, trainings, and camp activities
Assist the Camp Directors with staff support and operational oversight as needed
Complete additional duties as assigned