Quest Camp Site Coordinator

Madison Area YMCA • Madison, NJ

4d

About The Position

The Madison Area YMCA is hiring a 2026 Quest Camp Site Coordinator to oversee the daily operations and administrative functions of Quest Day Camp sites located at Drew University, the F.M. Kirby Children's Center, and the Family Center.

Camp Dates:

June 22, 2026 - August 27, 2026

Position Overview: The Quest Camp Site Coordinator supports the successful operation of multiple camp sites by managing administrative processes, parent communication, enrollment, supplies, and compliance. This role works closely with the Camp Directors to ensure programs run smoothly and meet all licensing and organizational standards.

Requirements

• Bachelor’s degree preferred.
• Strong relationship-building skills with families and staff
• High level of accuracy and attention to detail
• Strong organizational skills and the ability to take initiative
• Ability to respond calmly and effectively in safety and emergency situations.

Nice To Haves

• Bilingual skills preferred.

Responsibilities

• Maintain current knowledge of all Quest Camp programs and procedures
• Coordinate day-to-day administrative and back-office operations across multiple camp sites
• Manage camp supply needs, including distribution and inventory tracking
• Serves as primary point of contact for parents via email, phone, and in person
• Responds promptly to all parent inquiries and escalate high-priority concerns to the Camp Directors
• Manage camper enrollment in ActiveNet, including withdrawals, transfers, and added weeks
• Maintain accurate camper and staff records and ensure licensing compliance
• Manage waitlists and enroll campers as space becomes available
• Tracks all auto-draft payments and follow up on declined payments to ensure fees are collected prior to each camp week
• Support camp programming as needed, ensuring activities follow Quest Day Camp guidelines and meet NJ Youth Camp Act and ACA Standards
• Participate in staff meetings, trainings, and camp activities
• Assist the Camp Directors with staff support and operational oversight as needed
• Complete additional duties as assigned

Benefits

• Competitive pay
• Up to 40 hours per week (schedule varies)
• 40 hours of mandatory training June 15 - June 19, 2026
• CPR, First Aid, and AED certifications provided
• Be eligible for a 10 week stay cash incentive.

What This Job Offers

• Career Level: Entry Level