Quality Training Coordinator

Oklo•Santa Clara, CA

3d•$120,000 - $160,000•Remote

About The Position

Oklo is seeking a Quality Training Coordinator to develop, administer, and continuously improve a quality training and qualification program for personnel whose work affects quality. This role ensures that required training is identified, assigned, completed, documented, and maintained in accordance with regulatory requirements and company procedures. The Quality Training Coordinator will own the day-to-day operations of the quality training program, collaborating with various departments to translate quality assurance requirements into practical, role-based training. Key functions include maintaining a training matrix, defining training needs, evaluating procedure impacts on training, and coordinating training actions for corrective actions. The ideal candidate is a highly organized quality professional capable of rigorous management of training requirements and records, proactive gap identification, and providing evidence of personnel competency.

Requirements

5+ years of progressively responsible experience in nuclear quality assurance, quality training, technical training, qualification programs, document control, corrective action, or a closely related function in nuclear energy, Department of Energy work, or another highly regulated environment.
Bachelor's degree in quality, education or training, engineering, nuclear science, business, organizational development, or another relevant discipline, or an equivalent combination of education, technical training, and directly applicable experience.
Strong working knowledge of 10 CFR 50 Appendix B and ASME NQA-1, with demonstrated ability to translate quality assurance requirements into practical training, qualification, document control, corrective action, records, and audit-ready controls.
Demonstrated experience developing and maintaining role-based training or qualification matrices that identify personnel performing quality-affecting work and define initial, continuing, periodic, and requalification requirements.
Experience coordinating training arising from the issuance or revision of controlled procedures, including identifying affected personnel, assigning required training, tracking completion, and maintaining traceability to document revisions.
Experience working with corrective action, root cause, or performance improvement processes to determine when training or retraining is an appropriate remediation, implement the action, and support evaluation of effectiveness.
Ability to work effectively in a remote environment across distributed teams, manage multiple concurrent training and qualification deadlines, maintain highly accurate records, and communicate requirements clearly to employees, managers, subject matter experts, and quality leadership.

Nice To Haves

Working knowledge of ANSI/ANS-15.8 and experience applying its quality assurance expectations in a research reactor, test reactor, advanced reactor, or similar nuclear environment.
Experience developing or administering nuclear technical training, qualification, authorization, or requalification programs that include formal training, required reading, on-the-job training, examinations, practical evaluations, or performance demonstrations.
Experience with learning management systems, electronic quality management systems, document control platforms, or integrated digital workflows that connect controlled document revisions with training assignments and completion records.
Experience supporting quality assurance audits, surveillances, assessments, or regulatory reviews and providing objective evidence related to personnel training, qualification, competency, and quality records.
Applicable professional certification or formal training in quality assurance, instructional design, adult learning, technical training, performance improvement, root cause analysis, or another relevant discipline.

Responsibilities

Develop, implement, maintain, and continuously improve the quality training and qualification program in accordance with 10 CFR 50 Appendix B, ASME NQA-1, applicable contractual and regulatory requirements, and Oklo procedures.
Develop and maintain a comprehensive role-based training matrix that identifies employees, contractors, and other personnel whose job functions affect quality and maps each role to required initial, task-specific, continuing, periodic, and requalification training.
Partner with functional managers, quality process owners, and subject matter experts to define competency expectations, prerequisites, required reading, formal training, on-the-job training, examinations, demonstrations, or other qualification methods appropriate to each quality-affecting role.
Establish and administer a consistent training-needs-analysis process that considers job responsibilities, Quality Assurance Program requirements, procedures and work instructions, regulatory and contractual commitments, organizational changes, performance trends, and lessons learned.
Work closely with Document Control to evaluate new and revised procedures for training impacts; ensure affected personnel are identified, training is assigned and completed within required timeframes, and training records remain traceable to the applicable document and revision.
Maintain controlled training curricula and materials, including course content, presentations, required-reading packages, instructor guides, examinations, practical evaluations, on-the-job training checklists, qualification cards, and supporting records, as applicable.
Administer training assignments and completion records in approved learning, document, or quality management systems; maintain accurate due dates, recurring frequencies, completion evidence, qualification status, and retraining requirements.
Monitor upcoming, overdue, incomplete, or expired training and qualification requirements; coordinate timely resolution with personnel and managers and escalate issues that could affect authorization to perform quality-affecting work.
Partner with the Corrective Actions team to determine whether training, retraining, coaching, qualification, or other knowledge-based actions are appropriate as part of corrective action remediation, and ensure assigned actions are completed and documented.
Support root cause, apparent cause, extent-of-condition, and effectiveness evaluations by providing relevant training histories, qualification records, completion data, and analysis of potential knowledge, skill, procedure-use, or qualification gaps.
Develop and maintain training program metrics and trend analyses, including completion rates, overdue assignments, recurring training status, qualification expirations, procedure-change training, corrective-action-related training, and other indicators of program health and effectiveness.
Perform periodic reviews and self-assessments of the training matrix, curricula, qualification requirements, and training records to verify they remain accurate as organizations, job responsibilities, procedures, and quality processes change.
Support audits, surveillances, assessments, and regulatory or customer reviews by retrieving objective evidence of training and qualification, explaining program controls, addressing observations or findings, and supporting corrective action closure.
Establish and maintain qualification and requalification controls for personnel performing quality-affecting activities, including defined competency criteria, training prerequisites, practical demonstrations, examinations, management authorization, and periodic re-evaluation where appropriate.
Coordinate quality training requirements for onboarding, transfers, changes in responsibility, temporary assignments, and other personnel movements so required training and qualifications are identified before independent performance of affected work.
Collaborate with subject matter experts to develop clear, engaging, technically accurate training that translates quality requirements and procedures into practical expectations for employees and contractors with different levels of experience.
Ensure training and qualification records are complete, legible, accurate, traceable, retrievable, protected, and retained in approved systems in accordance with applicable quality record requirements and Oklo procedures.
Drive continuous improvement of the quality training program by incorporating procedure changes, operating experience, audit and assessment results, corrective action trends, lessons learned, and feedback from trainees, managers, and quality process owners.