Quality Systems Document Control

Inotiv • Indianapolis, IN

8d • Hybrid

About The Position

This position provides professional and efficient support to the document control team, including receiving, reviewing, categorizing, posting, filing and tracking documents. It is a full-time, temporary role expected to last approximately 6-8 months. The role is hybrid, requiring a minimum of 3 days onsite.

Requirements

• HS Diploma or equivalent
• Experience working in an Administrative, quality or document control position.
• High level of proficiency to read, write, speak, and understand English.
• Organized work habits and the ability to multi-task is required.
• Proficient with Microsoft products
• Strong understanding of detailed requirements, methodology, and approach for managing and controlling documents within a formal QMS.
• Proficient in the use of computer applications including MS Word, MS Excel, MS Teams, MS Outlook, SharePoint and Adobe Acrobat.
• Ability to communicate and resolve document control issues with document owners and approvers.
• High attention to detail.
• Ability to work on multiple tasks and prioritize work.
• Excellent verbal and written communication skills.

Nice To Haves

• Bachelors in English or technical writing

Responsibilities

• Interact with global stakeholders and employees at all levels of the organization to facilitate completion of document reviews and approvals.
• Ensure documents comply with company standards and applicable procedures.
• Follow all applicable company procedures.
• Maintain confidential information.
• Support the use of the Inotiv documentation control system.
• Support any special projects assigned to the document control team as requested.
• Other special projects and duties as assigned.
• Work with internal stakeholders to create, revise, review, and release requested documents.
• Ensure the proper formatting of documents before approval in the document control system.
• Track and manage document lifecycle activities as required by the document control system.
• Prepare and route documents for review and/or approval.
• Convert documents to appropriate format for general distribution and use.
• Prepare and distribute documents for release for use.
• Remove obsolete documents from use and archive for retention.
• Mentor and assist document owners and users in the execution of the document control process.
• Update and maintain documentation master lists and other applicable tracking tools.
• Support implementation and maintenance of QMS document control software application.

Benefits

• health and dental coverage
• short- and long-term disability
• paid time off
• paid parental leave
• 401K

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: High school or GED