Quality Systems Document Control

Inotiv • Indianapolis, IN

1d • Hybrid

About The Position

This position provides professional and efficient support to the document control team, including receiving, reviewing, categorizing, posting, filing and tracking documents. This is a full-time TEMPORARY ROLE - approx. 6-8 months. This is a Hybrid role - min. of 3 days onsite.

Requirements

• HS Diploma or equivalent, preferred Bachelors in English or technical writing
• Experience working in an Administrative, quality or document control position.
• High level of proficiency to read, write, speak, and understand English.
• Organized work habits and the ability to multi-task.
• Proficient with Microsoft products
• Strong understanding of detailed requirements, methodology, and approach for managing and controlling documents within a formal QMS.
• Proficient in the use of computer applications including MS Word, MS Excel, MS Teams, MS Outlook, SharePoint and Adobe Acrobat.
• Ability to communicate and resolve document control issues with document owners and approvers.
• High attention to detail.
• Ability to work on multiple tasks and prioritize work.
• Excellent verbal and written communication skills.

Nice To Haves

• Communication: Able to communicate information and ideas clearly and articulately both in oral and written form. Uses appropriate language, style and methods depending on audience and the purpose of communication. Able to convey complex information clearly. Anticipates the information that others will need. Expresses ideas effectively. Practices attentive and active listening.
• Collaboration: Actively supports and contributes to the success of the team. Actively encourages and practices collaboration and cooperation on the team. Shares information and supports other team members. Can get things done with and through others and set realistic objectives. Seeks opportunities to develop others.
• Relationship Builder: Develops, maintains, and strengthens strong partnerships with others internally and externally, cross functionally, in person and remotely.
• Improvement Driven: Inspires and generates new solutions and approaches to issues and challenges to maximize efficiency and effectiveness through everyday practice of root cause analysis and critical thinking problem solving; Continually works to refine skills and abilities; Builds on ideas of others to come up with new ways to address issues or problems; Generates creative new solutions and approaches to issues and processes.
• Organization and Time Management: Plans and prioritizes work, manages time appropriately to meet deadlines, follows up with others to ensure one’s own work and commitments are completed on time, deals with pressure and deadlines through good planning.

Responsibilities

• Interact with global stakeholders and employees at all levels of the organization to facilitate completion of document reviews and approvals.
• Ensure documents comply with company standards and applicable procedures.
• Follow all applicable company procedures.
• Maintain confidential information.
• Support the use of the Inotiv documentation control system.
• Support any special projects assigned to the document control team as requested.
• Other special projects and duties as assigned.
• Work with internal stakeholders to create, revise, review, and release requested documents.
• Ensure the proper formatting of documents before approval in the document control system.
• Track and manage document lifecycle activities as required by the document control system.
• Prepare and route documents for review and/or approval.
• Convert documents to appropriate format for general distribution and use.
• Prepare and distribute documents for release for use.
• Remove obsolete documents from use and archive for retention.
• Mentor and assist document owners and users in the execution of the document control process.
• Update and maintain documentation master lists and other applicable tracking tools.
• Support implementation and maintenance of QMS document control software application.

Benefits

• health and dental coverage
• short- and long-term disability
• paid time off
• paid parental leave
• 401K

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: High school or GED