Quality Records Coordinator

BWXT • Cambridge, ON

6d • CA$67,000 - CA$84,000 • Hybrid

About The Position

The Quality Records Coordinator is responsible for leading daily Quality Records activities, ensuring that code and customer requirements are met, and maintaining effective communication with the project team.

Requirements

• College Diploma (Quality Assurance is an asset).
• 5–10 years of Records Management experience.
• Ability to follow established procedures.
• Strong knowledge of manufacturing sequence and experience in a manufacturing environment.
• Proficiency in Microsoft Word, Excel, Outlook, and PDF editing tools.
• Excellent attention to detail and strong organizational skills.
• Strong interpersonal skills and ability to work effectively with others.
• Strong leadership skills.
• Quality Assurance specialization is desired.

Responsibilities

• Take full ownership of scanning and authentication processes, ensuring production orders and reports undergo first and second verifications.
• Lead issue resolution, identify discrepancies, and refine verification practices to improve record accuracy.
• Ensure closed NRs are accurately documented and compliant.
• Optimize sorting and scanning of weld cards to improve efficiency and traceability.
• Ensure timely return of completed production order drawings to the shop floor.
• Oversee collection and delivery of production orders, coordinating effectively with the shop floor and team.
• Review production orders and reports for completeness, accuracy, and proper sign‑offs.
• Ensure proper closure of production orders, nonconformance reports, reworks, PWHT, and condition reports.
• Provide accurate nameplate and stamping information to the shop, ensuring compliance.
• Supply traceability drawings to the shop to support organized record‑keeping.
• Develop and maintain history docket table of contents based on ITP requirements.
• Prepare comprehensive history dockets for nuclear projects (NDE qualifications, welder qualifications, materials, consumables).
• Verify completeness of all history dockets.
• Coordinate transmittals for internal and external reviews.
• Prepare RT films for shipment or electronic transmission.
• Review vendor documentation for accuracy and compliance.
• Maintain updated vendor records in the database.
• Lead the team to ensure task completion with attention to detail.
• Track and report history docket KPIs, providing insight into performance metrics.
• Participate in project meetings, offering expertise in quality records management.
• Identify opportunities for efficiency improvements and implement solutions.
• Demonstrate ownership and accountability in all quality records management activities.
• Apply self‑learning and problem‑solving to improve processes.
• Support teamwork and collaboration within the quality department.
• Maintain timeliness and efficiency while ensuring high documentation accuracy.
• Uphold meticulous attention to detail and compliance.

Benefits

• Comprehensive Health Benefits – Including health, dental, vision, and disability coverage to keep you feeling your best.
• Secure Your Future – Defined Contribution Pension Plan and an optional Company-matched retirement savings plans (RRSP/TFSA/EPSP)
• Work-Life Balance – Flexible hybrid schedules and compressed workweek option available
• Help Grow Our Team – Earn generous referral bonuses with our two-tiered Employee Referral Program ($1,500 and $3,000!).
• Invest in Your Education – Up to $5,250 USD per year through our Educational Refund Plan.
• Professional Development – Gain access to training, certifications, and growth opportunities to advance your career.
• Your Wellness Matters – Enjoy gym membership discounts and access to mental health support programs.
• A Welcoming Workplace – Join a diverse, inclusive, and supportive culture that celebrates you.
• Fun & Connection – Engage in team-building activities organized by our Social Committee.

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Education Level: Associate degree