Quality & Calibration Coordinator

Syntec Optics•Rochester, NY

About The Position

Syntec Optics is seeking an organized, detail-oriented person to coordinate its equipment calibration program within the Quality and Metrology department. The coordinator tracks measuring and inspection equipment, monitors calibration due dates, coordinates services with outside calibration vendors, and maintains complete and accurate records. This work helps ensure equipment is properly identified, current on calibration, and available to manufacturing and inspection teams. The role focuses on coordination, equipment control, and documentation, with technical support from the Quality and Metrology team. Previous quality department experience is required. Direct calibration experience is helpful but not required; training on the company's equipment, systems, and procedures is available.

Requirements

Previous experience in a quality department or quality-related role, such as quality inspection, quality assurance, quality control, or quality documentation.
Strong organization, attention to detail, and consistent follow-through.
Experience maintaining accurate records and following written procedures.
Comfort using Excel, email, and computerized tracking systems.
Ability to communicate clearly with vendors and coworkers and manage multiple deadlines.
Willingness to work throughout a manufacturing facility to locate equipment and coordinate with its users.
High school diploma or equivalent.

Nice To Haves

Experience with calibration scheduling, gauge control, measuring equipment, or equipment tracking.
Familiarity with quality management systems, document control, or audit preparation.
Experience arranging outside services or coordinating vendor paperwork.

Responsibilities

Maintain the equipment calibration database, including equipment identification, serial numbers, locations, assigned users, calibration dates, and supporting records.
Monitor upcoming calibration deadlines and follow up with equipment owners and vendors to keep calibrations current.
Coordinate vendor quotations, service scheduling, shipping, returns, and on-site calibration visits.
Work with production, engineering, and inspection teams to make equipment available for calibration while minimizing disruption.
Review calibration certificates for required information and completeness, follow up on missing documentation, and refer technical questions to appropriate Quality or Metrology personnel.
Update calibration labels and equipment status after the required review and approval.
Identify and flag overdue, damaged, or failed equipment; follow established procedures to prevent unauthorized use and promptly notify Quality personnel.
Maintain organized calibration histories and provide records for internal audits, customer requests, and other quality reviews.
Track open vendor issues and provide clear updates on upcoming, overdue, and completed calibrations.
Help improve equipment tracking, record accuracy, and the overall calibration process.