Quality Assurance Records Administrator

EXCLUSIVE JETS LLC•Raleigh, NC

3d•Onsite

About The Position

The QA Records Administrator ensures that maintenance records and supporting documentation for aircraft, engines, and auxiliary power units (APUs) are complete, accurate, accounted for, and properly maintained. Records include inspection records, maintenance documentation, service bulletins and letters, Airworthiness Directives (ADs), parts documentation, FAA Form 337 records, and other relevant maintenance paperwork. The role supports records tracking, electronic and hard-copy filing, and data entry in applicable maintenance systems. The position supports accurate, complete, audit-ready maintenance records in accordance with company procedures and applicable regulatory requirements. It may also assist with training incoming team members and recurrent training for current staff. The role is based in Raleigh, North Carolina, and may require less than 10% travel.

Requirements

High school diploma or equivalent.
Proficiency in data entry and strong attention to detail.
Demonstrated proficiency with Microsoft Office Suite, including Outlook, Teams, Excel, Word, and PowerPoint.
Excellent interpersonal, written, and verbal communication skills.
Ability to multitask, prioritize work, and manage time effectively.
Ability to work accurately and efficiently under pressure.
Ability and flexibility to work variable shifts, including evenings, nights, weekends, and holidays, as business needs require.

Nice To Haves

Three to five years of aviation experience in a military or commercial environment.
Airframe and Powerplant (A&P) Certificate.
Experience with aviation maintenance records and maintenance tracking systems.
Knowledge of Veryon, Bluetail, Airtable, and workflow automation tools.
Familiarity with Airtable and automation tools.

Responsibilities

Ensure tracked inspections, maintenance activities, and parts are accurately updated in the records tracking system.
Attach electronic copies of completed work to the applicable computerized maintenance tracking work order.
Track items identified in Chapters 4 and 5 for airframe, engine, APU, and other components in accordance with applicable maintenance manuals and planning documents.
Maintain hard-copy records in the correct aircraft binder and verify that required paperwork is accounted for.
Enter corrective actions for open non-routine items in Veryon.
Enter and maintain required documentation in Bluetail.
Support accurate, complete, and audit-ready maintenance records in accordance with company procedures and applicable regulatory requirements.
Assist with training incoming team members and recurrent training of current staff, as needed.
Perform other related duties as assigned.