Quality and Reg Program Assistant | SQM | Full Time

Gritman Medical Center•Moscow, ID

9d•Onsite

About The Position

This role is responsible for maintaining and managing the enterprise-wide quality and regulatory project tracker, including timelines, milestones, deliverables, and responsible parties. The assistant will track progress of quality improvement initiatives, regulatory action plans, and Joint Commission readiness activities. They will coordinate follow-up on assigned tasks from various committees and meetings, identify project execution issues, and support the implementation tracking for corrective action plans. Additionally, the role involves maintaining documentation systems, organizing survey and audit materials, and assisting in the preparation of presentations and reports. The position also coordinates committee meetings, tracks action items, and supports the maintenance of quality dashboards and incident reporting systems. A key aspect is compiling data for reporting requirements and ensuring the standardization and accuracy of quality and regulatory documents. The assistant will serve as a communication hub, distributing updates and facilitating communication across departments regarding quality initiatives and regulatory requirements.

Requirements

Associates or Bachelors Degree in Healthcare Administration, Business Administration, Public Health, or related field
2–5 years of experience in healthcare administration, project coordination, quality support, regulatory compliance, or related field.
Experience in a hospital, health system, or ambulatory care setting strongly preferred.
Strong organizational and project management skills.
Ability to track multiple projects, deadlines, and priorities simultaneously.
High attention to detail and accuracy in documentation and reporting.
Strong communication and interpersonal skills.
Proficiency in Microsoft Office Suite (Excel, Word, PowerPoint) and project tracking tools.
Ability to work effectively with clinical and non-clinical stakeholders.

Nice To Haves

Experience supporting quality improvement, accreditation, or regulatory programs is a plus.
Understanding of healthcare operations, quality programs, or regulatory environments preferred.

Responsibilities

Maintain and manage the enterprise-wide quality and regulatory project tracker, including timelines, milestones, deliverables, and responsible parties.
Track progress of quality improvement initiatives, regulatory action plans, and Joint Commission readiness activities.
Coordinate follow-up on assigned tasks from quality committees, regulatory surveys, and executive leadership meetings.
Identify delays, barriers, and risks in project execution and escalate issues to the Senior Director of Quality & Regulatory Affairs.
Support implementation tracking for corrective action plans related to audits, surveys, and performance improvement initiatives.
Maintain documentation systems related to Joint Commission readiness, CMS compliance, and other regulatory requirements.
Organize and support documentation for accreditation surveys, mock surveys, tracer activities, and compliance audits.
Assist in preparing materials for regulatory reviews, board reports, and executive presentations.
Optimize timely collection and organization of evidence required for accreditation and regulatory compliance.
Coordinate scheduling, agendas, materials, and minutes for quality, patient safety, accreditation, and population health committees.
Track committee action items and ensure completion of assigned follow-ups.
Maintain standardized documentation for committee structures, reporting workflows, and governance requirements.
Support preparation of executive dashboards, reports, and presentation materials.
Assist in maintaining quality dashboards, spreadsheets, and tracking tools used for performance monitoring.
Assist in maintaining the incident event reporting system and associated reports.
Compile data from multiple departments to support reporting requirements for regulatory and quality programs.
Support documentation standardization and administrative workflows across quality and regulatory functions.
Ensure accuracy, consistency, and version control of quality and regulatory documents.
Serve as a communication hub between clinical quality staff, regulatory teams, ambulatory and hospital leadership, and administrative departments.
Distribute updates related to quality initiatives, regulatory requirements, and accreditation readiness activities.
Facilitate timely communication of deadlines, deliverables, and regulatory requirements across departments.