Quality and Materials Coordinator

Prairie Farms Dairy•Somerset, KY

3d•Onsite

About The Position

The Quality and Materials Coordinator provides administrative, purchasing, inventory-control, traceability, and quality-assurance support within Prairie Farms Dairy - Somerset production facility. This position is responsible for processing and maintaining purchase orders for ingredients, packaging materials, caps, and other materials necessary for dairy production; maintaining accurate lot and material traceability records; monitoring material inventories; and assisting the Quality Assurance Manager with quality-related activities, documentation, and compliance requirements. The position works closely with Quality Assurance, Production, Warehouse, Purchasing, Maintenance, Sanitation, suppliers, and other facility personnel to help ensure that materials used in dairy production are properly purchased, received, identified, tracked, documented, and available for production. This is an hourly, non-supervisory position. The position has no direct reports and does not have authority to hire, terminate, discipline, or formally supervise employees.

Requirements

High school diploma or equivalent preferred.
Prior experience in quality assurance, food manufacturing, dairy processing, purchasing, inventory control, warehouse administration, production administration, or a related field preferred.
Basic computer proficiency, including email, spreadsheets, and database or inventory-management systems.
Ability to accurately enter, maintain, and retrieve information.
Strong organizational and recordkeeping skills.
Ability to follow written procedures and established food-safety, quality, and safety requirements.
Ability to communicate effectively with employees, suppliers, and management.
Ability to maintain accurate records involving lot numbers, quantities, dates, materials, and other traceability information.
Ability to work effectively in a manufacturing and dairy-processing environment while following applicable safety and sanitation requirements.
Strong attention to detail and accuracy.
Strong organizational and follow-through skills.
Ability to manage multiple purchase orders, materials, lots, and records simultaneously.
Ability to recognize discrepancies in quantities, lot information, inventory records, and purchasing documentation.
Ability to maintain accurate records under time-sensitive production conditions.
Ability to work cooperatively with Quality Assurance, Production, Warehouse, Purchasing, and other departments.
Ability to recognize conditions requiring escalation to the Quality Assurance Manager.
Ability to maintain confidentiality of Company, supplier, customer, and quality-related information.
Ability to work without direct supervision.
Excellent leadership, interpersonal, and conflict resolution skills.
Coachable and willing to learn.
Ability to communicate effectively both verbally and in writing.

Nice To Haves

Experience in a dairy, food-processing, beverage, or other regulated food-manufacturing environment.
Experience with ingredients, packaging materials, or other food-production materials.
Experience with lot tracking or product/material traceability.
Experience with ERP, inventory-management, purchasing, quality-management, or similar software.
Familiarity with Good Manufacturing Practices (GMPs), food-safety programs, HACCP principles, allergen control, sanitation practices, or related food-manufacturing requirements.
Experience assisting with audits, mock recalls, traceability exercises, or quality documentation.
Familiarity with food-safety and sanitation requirements applicable to dairy or food-processing facilities.

Responsibilities

Participate in inventory counts, audits, inspections, traceability exercises, mock recalls, and other activities as assigned.
Assist with maintaining supplier, ingredient, packaging, and material documentation.
Assist with maintaining organized records and standardized documentation within the Quality Assurance function.
Perform other duties of a similar nature and level as assigned by the Quality Assurance Manager.
Maintain accurate records and documentation in accordance with company policies and applicable requirements.
All other duties as assigned.