QA/QC Administrative Assistant

Batchelor & Kimball•Hampton, GA

3d•Onsite

About The Position

A QA/QC/Cx Administrative Assistant plays a critical role in supporting quality, commissioning, and project documentation. The expectations should be clear and focused on organization, accuracy, and timely communication. Ultimately, the QA/QC/Cx Administrative Assistant should be viewed as the backbone of the project’s documentation process, ensuring that quality records are accurate, organized, and available to support inspections, commissioning, client turnover, and project closeout.

Requirements

High level of accuracy with minimal errors.
Meet all deadlines for document submissions.
Be proactive in identifying missing information.
Maintain confidentiality of project documentation.
Demonstrate strong organizational and time management skills.
Communicate professionally with all project stakeholders.
Prioritize work effectively in a fast-paced construction environment.

Responsibilities

Maintain organized and up-to-date QA/QC and commissioning documentation.
Upload, distribute, and track documents in project management systems (Procore, ACC, CX Alloy, etc.).
Maintain inspection reports, test records, turnover packages, punch lists, and commissioning documentation.
Ensure all documentation is complete, accurate, and properly filed.
Track NCRs/CARs, deficiencies, inspections, and commissioning activities.
Maintain project logs and spreadsheets.
Update dashboards and status reports daily or as required.
Coordinate inspections, testing, and commissioning activities with field teams.
Schedule meetings and distribute agendas and meeting minutes.
Assist with turnover package preparation and client deliverables.
Serve as a point of contact between QA/QC, commissioning, construction, subcontractors, and clients.
Respond to requests promptly and professionally.
Escalate missing documentation or schedule impacts to project leadership.
Maintain project filing systems.
Assist with onboarding documentation for QA/QC personnel.
Order office supplies and maintain project administrative resources as needed.
Support travel arrangements and scheduling when required.