Pursuit Specialist

Professional Engineering Consultants•Kansas City, MO

9d•Onsite

About The Position

The Pursuit Specialist will lead in the management of qualifications, marketing proposals, and interview prep for assigned market(s). This position will support firm qualifications and proposal pursuits, which include working closely with technical staff and external partners to gather appropriate material/information needed to meet the requirements of each submittal by the designated deadlines. This includes assembling and packaging proposals/ documents from inception through final product. The Pursuit Specialist will support the Pursuit Manager with proposal development activities, team communications, document and data control, and logistics to help manage the proposal development process. This position will ensure qualifications and compliance requirements are met while driving the production schedule for accurate and timely completion of each proposal. The successful candidate will be part of an energetic and creative team and will have visibility at all levels within the organization.

Requirements

Knowledge of procurement and RFP/SOQ processes
Possess strong prioritization skills and the ability to manage tasks within established timelines and deadlines
Proficiency in Microsoft Office applications and the Adobe Creative application InDesign
Excellent written and verbal communication skills, with a strong grasp of grammar, punctuation, clarity, readability, and content consistency
Values building internal and external professional relationships
Self-starter who requires little to no supervision to meet assigned deadlines
High energy, positive, professional attitude, takes pride in work, superior attention to detail
Team oriented, collaborative work style
Excellent written and verbal communicator
Strong interpersonal/communication skills and experience collaborating with multi-disciplinary teams
Ability to create grammatically sound, customized, technical, written content with maximized readability and a customer focus
Ability to execute a lean, quality pursuit process and participate in strategy sessions
Strong business acumen with an understanding of industry practices and new developments (construction process, delivery models, contract types)
Quick learner, able to keep up in a fast-paced environment, and asks questions to develop a deep understanding of the industry and organization

Nice To Haves

Experience with Client Relationship Management (CRM) software preferred
Minimum two (2) years of proposal experience within the A/E/C industry preferred
Strong writing background
Previous experience with proposal or grant writing for AEC or consulting background preferred
Strong working knowledge of proposal fundamentals and best practices
Association of Proposal Management Professionals (APMP) foundation certification, Certified Professional Services Marketer (CPSM) certification or equivalent is preferred

Responsibilities

Collaborate with internal teams and external customers (as appropriate) to respond to requests for Letters of Interest (LOI), Requests for Qualifications (RFQ), Requests for Proposal (RFP), Statement of Qualifications (SOQ), and any pursuit-related interviews
Lead and enforce proposal milestones schedule such as review dates, kickoff meetings, planning sessions, drafting and review, and delivery dates ensuring (i) full understanding of business requirements and strategy, (ii) a smooth production process, (iii) an intelligent, professional, accurate, and compelling final product; and (iv) timely delivery of the finished product
Schedule and facilitate proposal meetings including kick-offs and debriefs, compile and distribute meeting notes, action items, and review comments from all proposal meetings
Independently manage the proposal development process and gather information for each proposal
Responsible for documentation requirements, completeness of proposal content, and proposal appearance – ensuring compliance with RFP requirements
Attend monthly business development meetings for assigned market(s) to gain awareness of completed projects, market trends, and other intel within assigned market(s)
Organize client intelligence into strategic concepts for proposals
Develop tailored proposal and qualification submittals, providing leadership with outlined deliverables and schedule expectations, driving the process, and ensuring quality control
Develop, execute, and produce competitive proposals and qualifications aligned with strategic business goals and in compliance with best practices
Execute the proposal team strategy and meet production schedule to ensure a timely response
Lead teams through the proposal production process and interview preparation
Responsible for documenting and resolving project team review comments, and communication among the proposal development team
Draft non-technical sections of proposals, including but not limited to company introductions, executive summaries, project descriptions, and resumes, while ensuring a consistent tone and style throughout
Support timely data entry into the firm’s enterprise resource planning (ERP) and customer relationship management (CRM) databases to maintain project information, resumes, final submittals, marketing resources, visuals, and other materials
Maintain proposal records and ensure that closeout processes are completed, including archiving proposals for future use
Actively develop content through writing and editing
Conceptualize visual design elements and implement them through basic graphic design, coordinating with our in-house Creative Specialist
Accurate use of corporate brand standards, templates, instructions, manuals, and documents
Partner with team members and management to drive schedules, milestones, and priorities
Proof and edit technical and non-technical documents for accuracy and consistency
Other projects and responsibilities may be added at the company’s discretion