Pursuit Specialist - Preconstruction

Ryan Companies•Minneapolis, MN

1d•Onsite

About The Position

Ryan Companies US, Inc. is looking for a Pursuit Specialist to join the Preconstruction team in Minnesota. In this role, you will be pivotal in strengthening project pursuits by collaborating with Preconstruction, Accounting, and Construction teams. Your focus will be on providing support to ensure smooth and organized processes, offering top-notch customer service, and maintaining consistency throughout the pursuit and preconstruction phase. From kickstarting pursuits to seamlessly transitioning into project execution, you'll play a key part in driving efficiency and maintaining a client-centered approach.

Requirements

4 years of proven experience in an administrative support role.
Strong organizational skills are required to handle multiple responsibilities and deadlines.
Excellent communication and interpersonal skills to liaise effectively with various teams.
Strong attention to detail and ability to maintain data accuracy.

Responsibilities

Ensure data accuracy and integrity in relevant systems and databases.
Monitor compliance with internal policies and procedures.
Serve as point of contact and facilitate communication between departments, regions, and sector.
Collaborate with cross-functional teams to ensure smooth information flow.
Initiate project number creation and manage awareness and access for necessary team members.
Provide estimate creation support and associated administrative tasks such as document organization and distribution.
Support the subcontractor outreach process such as calling bidders to verify their commitment to bid.
Assist in early contract creation, invoice processing, and document management.
Coordinate permit tasks establishment.
Support bidding processes through BuildingConnected.
Facilitate subcontractor early registrations through TradeTapp.
Manage billing systems like Textura and Nexus during the pursuit phase.
Ensure a smooth handoff from pursuit to project execution team.