Pursuit Coordinator

Professional Engineering Consultants•Kansas City, MO

6h•Onsite

About The Position

The Pursuit Coordinator supports the development and delivery of qualifications, proposals, and interview materials across all markets. This role assists Pursuit Specialists by managing overflow work, coordinating proposal logistics, and ensuring timely, high-quality deliverables. The Pursuit Coordinator collaborates with internal teams and external partners to gather content, maintain proposal documentation, and uphold brand standards. This position is ideal for a detail-oriented, proactive team player looking to grow within a dynamic marketing and business development environment.

Requirements

Strong organizational and time management skills with the ability to manage multiple tasks
Proficiency in Microsoft Office applications and the Adobe Creative application InDesign
Excellent written and verbal communicator with a strong grasp of grammar, punctuation, clarity, readability, and content consistency
Values building internal and external professional relationships
Positive, professional attitude, take pride in work, superior attention to detail
Collaborative mindset and ability to work effectively in a team environment
Willingness to learn and take initiative in a fast-paced setting
Bachelor’s degree in Marketing, Journalism, Business Communications, or related field or equivalent relevant experience required
Strong writing background

Nice To Haves

Understanding of proposal and procurement processes preferred
Experience with Client Relationship Management (CRM) software preferred
Minimum 1 year of proposal experience within the A/E/C industry (preferred)
Previous experience with grant writing or proposal writing for engineering, construction, architecture, or consulting preferred

Responsibilities

Assist Pursuit Specialists in preparing responses to Letters of Interest (LOI), Requests for Qualifications (RFQ), Requests for Proposals (RFP), and Statements of Qualifications (SOQ)
Support proposal schedules by coordinating meetings, tracking deadlines, and distributing notes and action items
Help compile and format proposal content, ensuring compliance with RFP requirements and brand standards
Draft and edit non-technical proposal sections such as resumes, project descriptions, and company overviews
Maintain and update marketing databases, including CRM and ERP systems, with project and proposal information
Organize and archive proposal materials for future reference and reuse
Collaborate with the Creative Specialist to incorporate visual elements and ensure consistency in design
Proofread and edit documents for grammar, clarity, and consistency
Participate in strategy and planning sessions to understand pursuit goals and support execution
Actively develop content through writing and editing
Accurate use of corporate brand standards, templates, instructions, manuals, and documents
Provide general administrative support to the pursuit team as needed
Other projects and responsibilities may be added at the company’s discretion