Purchasing Support Specialist

Summit Integrated Systems•Louisville, CO

2d•Hybrid

About The Position

The Purchasing Support Specialist provides administrative and operational support to the Purchasing Manager to help ensure purchasing activities remain organized, accurate, and on schedule. This role is primarily responsible for administrative coordination, purchasing documentation, shipment tracking, data entry, vendor record maintenance, communication support, and workflow organization. This position is intended to support the day-to-day administrative functions of the Purchasing Department, allowing the Purchasing Manager to focus on higher-level procurement strategy, vendor relationships, and purchasing decisions. This role does not independently place purchase orders or make purchasing decisions. The Purchasing Support Specialist is responsible for maintaining accurate purchasing records, supporting procurement-related processes, and facilitating communication between vendors and internal teams. At Summit Integrated, we pride ourselves on delivering top-notch services and solutions to our clients for over 20 years. We are a Colorado-based full service, purpose-driven, Audio Video Lighting integrator with an extensive national reach in the House of Worship industry. Our church audio, video, and lighting systems are powerful, yet user-friendly, and equip our clients with the right industry tools and training to take their worship experiences to the next level. We value providing a rewarding employee atmosphere of working as a team towards shared goals and rewards, and we are looking for individuals who embody our core values of: People First, Driven by Excellence, Be Humble-Stay Humble, Integrity Speaks Louder than Words, Generosity without Limits, Don’t Forget to Have Fun.

Requirements

High school diploma or equivalent
1+ years of administrative, office support, customer service, coordination, or purchasing-related experience.
Able to read, write, spell and communicate effectively in English, ensuring clear and concise documentation and communication.
Advance math skills.
Basic reporting skills.
Dependable and organized, able to work independently while maintaining focus and attention to detail.
The ability to understand and solve complex problems, multitask numerous activities/projects and handle unexpected situations with calm and good judgment.
Adhere to routine verbal and/or written instructions.
Working under deadlines with speed and accuracy.
Near visual acuity and color differentiation.

Nice To Haves

Associate’s degree or coursework in Business Administration, Supply Chain Management, Office Administration, Accounting, Logistics, or a related field.
Maintains driver’s license in good standing with DMV and the ability to be insured under Summit’s insurance policy.
Experience supporting purchasing, procurement, inventory, logistics, or vendor coordination functions.
Experience in AVL, construction, warehouse, or project-based environments is a plus.

Responsibilities

Provide administrative support to the Purchasing Manager to ensure efficient and accurate purchasing operations.
Assist with maintaining purchase order documentation, updating order information, entering tracking details, coordinating shipment updates, organizing purchasing files, and maintaining accurate records and supporting documentation.
Maintain accurate vendor records and assist with regularly auditing and updating pricing databases to reflect current costs, product information, and vendor details.
Support data integrity across purchasing systems and spreadsheets.
Monitor shipment statuses and tracking information to ensure accuracy and timely updates.
Assist with identifying delayed, missing, or backordered items and communicate updates internally as directed.
Support vendor communication by assisting with order updates, shipping information, documentation requests, and purchasing-related follow-up items as directed by the Purchasing Manager.
Gather, organize, and maintain documentation related to urgent orders, RMA requests, and vendor correspondence.
Assist in supporting the RMA process for defective, surplus, or incorrectly ordered materials by gathering documentation, tracking status updates, and supporting workflow coordination under the direction of the Purchasing Manager.
Monitor and help manage group email accounts related to ordering and vendor communications, routing inquiries appropriately and ensuring timely administrative follow-up.
Provide general administrative support to the Purchasing Department as assigned.
Assist in identifying opportunities to improve purchasing workflow efficiency, organization, documentation consistency, and administrative processes within the Purchasing Department.