Purchasing Supply Coordinator

Louisiana Organ Procurement Agency•Covington, LA

6d•Onsite

About The Position

Overseeing the acquisition and inventory of all medical, marketing and office supplies. Using Supply management inventory systems. Ordering and checking the sterility of all medical supplies.

Requirements

Associate or Bachelor’s degree in a related field preferred
One to two years of related experience or closely related field or role.
Equivalent education and/or experience may be considered in lieu of a degree.
Knowledge of Microsoft Office and Google Suite
Ability to deliver effective and professional verbal and written communication
Ability to establish and maintain relationships with internal and external colleagues
Ability to apply common sense understanding and to solve problems
Ability to be flexible in a dynamic work environment

Responsibilities

Working in conjunction with COO and appropriate staff to develop and maintain policies and procedures pertaining to supply inventory related to organ and tissue recovery, community, development and office.
Work in conjunction with appropriate staff to give staff supplies they need daily.
Prepare purchase orders for all agency purchases.
Negotiate pricing with applicable vendors.
Verify receipt of all supplies ordered with applicable purchase orders.
Maintain secured control of Agency supplies, organ, tissue, and office.
On a quarterly basis, perform a physical inventory count of all supplies in Covington as well as the regional offices.
Reconcile the medical supplies inventory on a quarterly basis with the agency’s financial records.
Enter all supplies in our BTM tracking system.
Coordinate acquisition of vendor or affiliate related supplies.
Perform annual medical supply inventory before December 31st of each year.
Receive and check in all supplies daily from all delivery services.
Make sure all packing slips are downloaded to the finance folder for the finance department.
Daily restocking of organ and tissue supplies in the main warehouse and supply room.
Make sure all supplies are marked with the supply management stickers and ready to transfer to other areas of the Lopa facility.
Rotate all supplies from first in first out or if expiration date says otherwise.
Check the box room/freezer and refrigerator daily for restocking.
Check for low supplies daily that may need ordering.
Daily check in supply management system for expired or about to expired items.
Sometimes working with a hand truck and pallet truck
Tracking, follow up on back orders/ alternatives to any supplies.
Relation with finance department regarding PO’S, and packing slips.
Other duties may be assigned.
Maintains competency annually, reviews and completes all assigned tasks in Absorb by assigned deadline
Effective communication with internal colleagues and external colleagues
Adheres to all LOPA, FDA, AATB, and AOPO guidelines relevant to the supply chain management.
Attends monthly meetings, assigned educational opportunities, and other assigned scheduled events
Upholds LOPA core values of selfless, authentic and passionate
Use constructive and positive communication
Be a team player
Hold yourself and other accountable
Keep a positive attitude
Be respectful of others
Timely completion of all required educational training, tasks and SOP reviews by assigned due date