Purchasing Specialist

Casa Grande Union High School District 82•Casa Grande, AZ

3d•Onsite

About The Position

To assist the Business Services Manager in maintaining reliable and accurate data and files for effective and efficient purchasing throughout the district. Qualifications t o perform this job successfully, a n individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill s, and/or abilities required to be successful: High School Diploma or GED Experience with various Office software such as Word and Excel Effective organizational skills Ability to multi-task Proficiency in record keeping and attention to detail Ability to work with staff, teachers, students and parents at various educational levels Ability to work in a team atmosphere Ability to use constructive techniques to resolve issues Proficient communicator with excellent interpersonal skills in dealing with all levels of district staff and with a diverse community Ability to work independently Skills: Problem Solving - Identifies and resolve s problems in a timely manner; g athers and an alyzes information skillfully; develops alternative solutions; w orks well in individual and group problem solving situations. Customer Service - Manages difficult or emotional customer situations; r espond s promptly to customer needs; r esponds to reques ts for service and assistance; m eets commitments. Teamwork - Balances team an d individual responsibilities; e xhibits objectivity and openness to others' views; gives and welcomes feedback; c ontributes to building a positive team environment; p uts succes s of team above own interests; a ble to build morale and group commit ments to goals and objectives; s upports everyone's efforts to succeed. Quality - Demonstrates accuracy and desire for thoroughness; l ooks for ways to impro ve and promote quality; m onitors own work to ensure quality while being proactive . Quantity - Meets productivity standards; c o mpletes work in timely manner; s trives to incr ease productivity; works at moderate to accelerated pace . Safety and Security - Observes safety and security procedures; determines appropriate action beyond guidelines , adheres to OSHA regulations and guidelines ; Report s potentially unsafe conditions; u ses equipment and materials properly. Attendance/Punctuality - Is consistently at work and on time; Ensures work responsibil ities are covered when absent; a rrives at meetings and appointments on time. Dependability - Follows instructions, res ponds to management direction; t akes responsibility for own actions; k eeps c ommitments; c ommits to long hours of wor k when necessary to reach goals; c ompletes tasks on time or notifies appropriate person nel with an alternate plan.

Requirements

High School Diploma or GED
Experience with various Office software such as Word and Excel
Effective organizational skills
Ability to multi-task
Proficiency in record keeping and attention to detail
Ability to work with staff, teachers, students and parents at various educational levels
Ability to work in a team atmosphere
Ability to use constructive techniques to resolve issues
Proficient communicator with excellent interpersonal skills in dealing with all levels of district staff and with a diverse community
Ability to work independently
Problem Solving - Identifies and resolve s problems in a timely manner; g athers and an alyzes information skillfully; develops alternative solutions; w orks well in individual and group problem solving situations.
Customer Service - Manages difficult or emotional customer situations; r espond s promptly to customer needs; r esponds to reques ts for service and assistance; m eets commitments.
Teamwork - Balances team an d individual responsibilities; e xhibits objectivity and openness to others' views; gives and welcomes feedback; c ontributes to building a positive team environment; p uts succes s of team above own interests; a ble to build morale and group commit ments to goals and objectives; s upports everyone's efforts to succeed.
Quality - Demonstrates accuracy and desire for thoroughness; l ooks for ways to impro ve and promote quality; m onitors own work to ensure quality while being proactive .
Quantity - Meets productivity standards; c o mpletes work in timely manner; s trives to incr ease productivity; works at moderate to accelerated pace .
Safety and Security - Observes safety and security procedures; determines appropriate action beyond guidelines , adheres to OSHA regulations and guidelines ; Report s potentially unsafe conditions; u ses equipment and materials properly.
Attendance/Punctuality - Is consistently at work and on time; Ensures work responsibil ities are covered when absent; a rrives at meetings and appointments on time.
Dependability - Follows instructions, res ponds to management direction; t akes responsibility for own actions; k eeps c ommitments; c ommits to long hours of wor k when necessary to reach goals; c ompletes tasks on time or notifies appropriate person nel with an alternate plan.
Must p ass Department of Public Safety Fingerprint clearance c heck .
Must be United States citizen or have valid work visa at date of hire with the ability to maintain.
All changes in visa status must be reported to Human Resources immediately.
Photo identification and work visa, (if necessary), will be needed for fingerprint clearance card and I-9 documentation prior to first day of work.
Proof of Mum ps, Measles and Rubella, (MMR) v accination .
Valid government issued i dentification or current work visa with expiration d ate .
Unofficial copies of transcripts will be accepted with applications, official transcripts will be due upon job offer T r ansc r i p ts i s sue d i n a l a ng ua g e o t h e r t h a n E n gl i s h m u s t b e ac c om p an i e d b y a f u l l t r a n s l a t i o n, ( w o rd fo r w o rd ) b y a n ac c ep t a bl e tr a n sla t o r. A d di t i o n all y , e a c h f o r e i g n t r an s c r i p t m u s t b e e v al u a t ed fo r e qui v a l en c y t o U ni t e d S ta t e s acc r edi t e d cou r s e w o rk b y a n ac c ep t a bl e ag e nc y s u c h a s th os e age n ci e s ce rt i f i e d b y th e Na tion a l A s s o cia t io n o f Cre den t i a l E v a l ua t i o n S e r v i c e s, (NACES). A p p l ica ti o ns c o n t a i n i n g for e i g n tra n s c ripts t h a t a re n o t a cc o m p a n ie d w i t h the a b o v e re q u i red d oc u m e nt a ti o n w i l l n o t b e c o ns i de r e d .

Responsibilities

Contacts and confers with vendors to obtain product or service. information such as price, availability, and delivery schedule.
Obtains quotations as required.
Inputs and/or approved requisition into financial system.
Issues approved purchase order to vendors, requestors, & warehouse.
Creates and utilizes computer printouts and prepares reports.
Maintains procurement records such as vendor regristrations,W-9's, cooperative contract due dilligence and written determinations.
Assists with fiscal physical inventory per USFR guidelines.
Provides information to auditor as required.
Prepares Formal Sealed Bids.
Prepare a report for Board approval on bids.
Acts as District liaison between vendors and District.
Verifies that all bidding guidelines are followed.
Works with staff to insure all USFR guidelines are followed.
Assists with payables when needed.