Purchasing Specialist

Dysart Unified School District•Surprise, AZ

5d•Onsite

About The Position

Under general direction of the Purchasing Administrator performs procurement functions including developing bid specifications, reviewing proposals, making recommendations for award of contracts, administering contracts and approving purchase orders. Relied upon to make independent decisions with regard to purchasing and contract administration under strict compliance with the Arizona Procurement Code.

Requirements

High school diploma or G.E.D. required.
One (1) or more years of experience in government procurement.
Knowledge of the Arizona Procurement Code or Arizona School District Procurement Rules and Regulations; the Uniform System of Financial Records; Contract and Business Law; Product performance and availability; and evaluation procedures, negotiation techniques, and contract award procedures.
Valid Level I Identity Verified Prints (IVP) Arizona Fingerprint Clearance Card (FPCC).
Demonstrated competency in computer literacy, Word and Excel.
Knowledge of the Arizona Procurement Code or AZ School District Procurement Rules and Regulations.
Interpersonal skills as applied to interaction with assigned staff, coworkers, supervisor, the general public, etc. sufficient to exchange or convey information and to receive work direction.
Techniques and methods for organizing, prioritizing, and monitoring work.
Business math concepts.
Filing and record-keeping principles.
Uses and properties of supplies and equipment.
Applicable federal, state and local laws, codes, regulations.
Customer service principles.
Modern office technology.
Researching specifications, costs, and descriptions of materials and supplies.
Structuring and drafting complex documents.
Reviewing and analyze procedures and reports.
Researching and writing reports.
Preparing and presenting written and oral presentations.
Performing mathematical and statistical analysis of data.
Reading and interpreting general documents such as employee handbooks and safety/training manuals.
Writing general correspondence and speaking effectively with others.
Interpreting an assortment of instructions furnished in variable forms.
Applying reason to research and solve moderately complex issues with little or no assistance.

Nice To Haves

Bachelor's Degree in Purchasing, Business or other closely related field preferred.
Professional certification as a Certified Public Purchasing Buyer (CPPB) or Certified Public Procurement Officer (CPPO) is highly desirable.
Previous knowledge and use of Visions is highly desirable.

Responsibilities

Monitors compliance with established purchasing rules, regulations, procedures, Governing Board policy and Arizona Procurement Code.
Develops complex solicitations, including Invitation for Bid and Requests for Proposals, which will be comprised of specifications, scopes of work, terms and conditions, and addendums that accurately present and describe District needs.
Prepares and evaluates quotation documents, including Request for Quotations and specifications.
Screens and processes incoming requisitions for necessary purchasing requirements.
Works with end-users to develops clear and concise specifications.
Debriefs vendors on evaluation process and award of contracts.
Provides training to end-users on various purchasing processes and procedures.
Leads pre-solicitation conferences with vendors to ensure understanding of requirements and debrief meetings after evaluation and award.
Researches supplier base and current industry standards to stay informed on latest products and trends in school supply industry.
Prepares, for the Purchasing Administrator, periodic reports relating to school district purchasing activities.
Establishes and maintain good rapport with students, employees, community members and vendors.
Maintains a high level of ethical behavior and confidentiality.
Performs other job related duties as assigned.