Sr. Purchasing Specialist

Linn Products Inc.•Charlotte, MI

1d•Onsite

About The Position

The Purchasing Specialist will oversee all procurement items within the organization, ensuring compliance with company policies and procedures. This role involves working closely with Engineering and Maintenance teams to meet technical requirements, pursuing opportunities to improve the value of purchases through cost savings, better quality, and improved delivery. The specialist will source and evaluate suppliers, negotiate terms, pricing, and contracts, and manage open orders to ensure timely delivery. Responsibilities also include preparing purchase orders, developing and implementing procurement rules, and analyzing market trends for new sourcing opportunities. Additionally, the role involves maintaining supplier information, tracking supplier performance, and ensuring necessary documentation like Insurance Liability Certificates and Form W-9 are up-to-date.

Requirements

Bachelor’s degree in Business Administration, Supply Chain or a related field highly preferred.
Ability to work independently and understand technical specifications of what the company needs to procure.
Familiarity with ERP systems and Artificial Intelligence platforms.
Strong knowledge of sourcing strategies, contract negotiations, vendor management, and supply chain processes.
Detail-oriented, organized, and capable of managing multiple tasks and deadlines.
Experience negotiating and managing Tier 2 suppliers.
Proficient in Microsoft Office.
3-5 years’ experience in purchasing management role.
Ability to perform the essential job functions consistently, safely, and successfully within the ADA, FMLA and other federal, state, and local standards, including meeting qualitative and/or quantitative productivity standards.
Must be able to lift or move up to 25 lbs.
Must be able to talk, listen and speak clearly.

Responsibilities

Oversight of all procurement items within the organization.
Maintain compliance with all company policies and procedures.
Maintain regular and punctual attendance within established work hours.
Work closely with our Engineering and Maintenance teams to progress in our technical requirements.
Pursue opportunities to improve the value of purchases: lower price, better quality, better delivery, competitive quotes, alternative products, etc.
Implement and lead annual cost savings and key initiatives to improve the value of purchases throughout the organization while maintaining quality standards.
Source and evaluate suppliers to negotiate terms, pricing, and contracts to secure best value for the company.
Regularly review open orders and contact suppliers to update delivery status and inform requestors.
Promptly and accurately prepare Purchase Order materials and services based on approved purchase requisitions.
Develops and implements organization procurement rules and regulations.
Consistently monitors company purchasing strategy looking for ways to add value.
Check requisitions for proper authorization and compliance with the company’s procurement policies and procedures.
Schedule/confirm delivery, pricing and freight charges to complete PO.
Coordinate returns of discrepant materials and obtain credits for returns.
Communicate with suppliers as needed to ensure acceptable performance, and to improve the order/delivery process.
Review database to ensure active vendors have accurate information as well as evaluate suppliers with terms that do not meet our standards.
Prepare procurement reports for management review.
Analyze market trends to identify new sourcing opportunities and cost-saving initiatives.
Maintain and track appropriate levels of office supplies, paper, printer supplies, envelopes, etc.
Establish guidelines on how often the company gets price quotes for items, the number of bids to accept, and which vendors to consider.
Tracking supplier performance and monitoring key metrics such as quality, delivery, cost, and responsiveness.
Maintain Insurance Liability Certificates for all suppliers who will be on-site.
Maintain supplier master file in IQMS, get signed Form W-9 from new suppliers, and records of suppler quality certifications to support the company’s Quality Management System (QMS).