Purchasing Specialist

Community Health Center of Snohomish County (CHC)•Lynnwood, WA

4d•$22 - $27•Onsite

About The Position

The Purchasing Specialist performs a variety of purchasing tasks. The Specialist creates and tracks purchase orders through all phases of the procurement cycle. This position assists agency personnel in the processing and completion of purchase requisitions, provides training to new users, and responds to staff inquiries regarding product information, pricing and order status.

Requirements

Reads, speaks, understands and writes proficiently in English.
Works independently and is self-directed.
Effective presentation skills.
Works effectively in a team environment.
Organizes, prioritizes, and coordinates multiple activities and tasks.
Works with initiative, energy and effectiveness in a fast-paced environment.
Produces work in high quantity and quality.
Problem-solves with creativity and ingenuity.
High school graduate or equivalent.
Purchasing experience (2 years).
Proficiency using purchasing software.

Nice To Haves

Proficiency in the use of Microsoft Office applications; Word, Excel, Outlook and PowerPoint.
Proficiency with materials management and/or inventory systems.
Healthcare or related experience.
Experience using Sage Intacct.
Certified Materials & Resource Professional (CMRP) or other equivalent certification in supply chain management, materials management, procurement, or logistics from a recognized professional association.

Responsibilities

Purchases supplies, equipment, services and other items used in the normal course of business.
Assists agency personnel in the processing and completion of purchase requisitions. Responds to staff inquiries regarding product information, pricing and availability.
Trains CHC staff on the use of the automated requisitioning system.
Reviews requisitions to verify correct item numbers, general ledger codes, pricing and PAR levels.
Researches product information and pricing for non-standard items.
Creates purchase orders from approved requisitions and submits to vendors. Coordinates drop shipments through vendors to site locations.
Processes product returns and tracks status of credit receipt.
Tracks purchase order status and follows up and expedites overdue or backordered products. Notifies staff of backordered or delayed items
Maintains up-to-date pricing, product information and vendor assignments to ensure immediate and accurate access to information.
Prepares quarterly reports for PAR level audits.
Places service requests for routine maintenance and support of clinical and office equipment.
Coordinates with Accounting, vendors, and other CHC staff to resolve discrepancies between purchase orders, receipts and invoices.
Conducts inventory counts at medical and dental clinics at regularly occurring intervals, as required by generally accepted accounting principles and/or regulatory agencies.
Tracks, scans and distributes the appropriate safety data sheets for chemicals.
Sets up new vendors in electronic purchasing/accounting software.
Adheres to attendance standards in order to perform the job functions for daily operations and/or continuity of patient care.