Purchasing Specialist I

Montgomery County•Dayton, OH

About The Position

The Purchasing Specialist I performs daily administration, procurement, facilities, and asset-management functions under the direction of the Purchasing Supervisor. The role supports vendor management, purchasing workflows, facility work orders, administrative services, printing needs, employee travel processing, and the agency’s asset inventory program. The position may be called upon to support a public health emergency, crisis, outbreak, incident, or event, including changes to responsibilities and work locations or hours when the Health Commissioner determines additional personnel are needed.

Requirements

High school diploma or equivalent (GED).
Four years of experience in purchasing methods and facility operations.
Proficiency with Microsoft Outlook, Word, Excel, PowerPoint, and Teams.
Acknowledge and support the agency’s use of evidence-based and evidence-informed public health practices.
Use of tobacco or nicotine products in any form, including replacement therapy products and prescription medications used to treat smoking addiction, is prohibited for anyone hired after January 1, 2014.
Valid State of Ohio driver’s license and insurance on any personal vehicle used for work.
Complete Incident Command System 100 and National Incident Management System 700 courses within 90 days of hire.
Position is subject to a criminal background check.
Applicants must support and promote evidence-based and evidence-informed public health practices; applicants declaring use of nicotine or tobacco products on the employment application or addendum will not be considered.

Nice To Haves

Associate degree.
Two to four years of experience with government procurement methods, practices, and facility operations.
Customer service orientation and strong interpersonal communication skills.
Knowledge of office procedures and practices, emergency preparedness, and facility operations.
Ability to adjust to changing priorities and lead multiple projects simultaneously in a fast-paced environment.

Responsibilities

Coordinate vendor management activities, obtain vendor quotes and follow-up information, select vendors, and ensure new vendor documentation is complete.
Prepare purchase orders and process accepted proposals and requisitions for office supplies and equipment.
Maintain the real-time purchase requisition database and credit card log.
Review and prioritize facility work orders, commit agency funds to initiate work, determine required action, notify appropriate personnel or vendors, and monitor work-order status, contracts, and expenditures.
Greet and direct visitors, answer phones, prepare documents, file, schedule multipurpose rooms, confirm conference-room configurations, and process equipment and food-service requests for events and meetings.
Serve as the main point of contact for agency printing needs; maintain print-order masters, review orders for accuracy, distribute proofs for approval, and forward orders to Printing Services.
Process accepted proposals, employee travel forms and reimbursements, and office-supply and equipment requisitions for all Public Health departments.
Support the Asset Inventory Management Program by tagging and tracking capital assets, including their introduction, cost, accounting, movement, annual recertification, retirement, and removal; keep the inventory database current.
Assist with investigating accounting issues involving purchase requisitions, purchase orders, and work-order discrepancies; verify deliveries and payments.
Schedule supplies and maintenance for agency equipment and pool cars.
Complete Incident Command System 100 and National Incident Management System 700 courses within 90 days of hire.
Play an active role during public health emergencies or other events when additional personnel resources are deemed necessary.