E11EVEN - Purchasing & Receiving Clerk

E11EVEN Club Hotel & Residences•Miami, FL

1d•Onsite

About The Position

The Purchasing & Receiving Clerk is responsible for receiving, inspecting, storing, and issuing all incoming food, beverage, and operating supplies for E11EVEN Club Hotel & Residences. This role ensures the accuracy of deliveries, verifies the quantity and quality of items, maintains the proper storage and organization of storeroom inventory, and issues products to departments based on approved requisitions. The Purchasing & Receiving Clerk works closely with the Purchasing Manager, suppliers, F&B and Culinary management, and other hotel departments to ensure efficient operations and adherence to established guidelines.

Requirements

High school diploma or equivalent preferred.
One (1) year of storeroom, receiving, or inventory experience in a hotel or restaurant environment preferred.
Knowledge of BSS or a similar purchasing, procurement, and inventory management system preferred.
Willing to work nights, weekends, and holidays.
Works well as part of a team and on individual tasks.
Works well and efficiently under pressure.
Ability to accept and follow directions.
Good interpersonal skills and communication with all levels of staff and management.
Maintains a positive attitude in the work environment.
Must be able to follow all policies implemented by the hotel and the Purchasing department.
Ability to obtain and/or maintain any government required licenses, certificates, or permits.

Responsibilities

Receive shipments, inspect for damages, and sort stock for distribution to the designated storage areas.
Verify, count, and sign packing slips, ensure products received match purchase orders, and match them with invoices and codes for accounting.
Communicate shortages, overages, and discrepancies on invoices to the Purchasing Manager and/or Executive Sous Chef.
Keep a record of invoices and ensure they are turned in to the Purchasing Manager.
Issue food, beverage, and operating supplies to departments based on approved requisitions, and ensure all deliveries are picked up by or delivered to the proper department representatives.
Monitor storeroom shelves and restock as needed, and track the movement of merchandise in all designated storage areas.
Label, date, store, and rotate all food and beverage products (FIFO) to avoid spoilage and control waste while maintaining health, sanitation, and safety standards.
Organize and maintain the storeroom, walk-in coolers and freezers, dry storage, and the receiving area, including proper storage of supplies and removal of packaging materials.
Conduct regular inventory counts and audits, including month-end inventory, and assist in reconciling discrepancies between physical inventory and system records.
Enter receiving and requisition information into the procurement and inventory system accurately and in a timely manner.
Collaborate with the Purchasing department to communicate inventory-related issues, such as stock shortages or quality concerns, and assist in resolving them.
Follow standard operating procedures and guidelines for receiving, storage, issuing, and inventory management.
Adhere to all food safety and sanitation regulations and maintain a safe and secure storeroom.
Perform other duties as assigned by the Purchasing Manager or management.

Benefits

Medical insurance
dental insurance
vision insurance
life insurance
short-term and long-term disability insurance
401(k) Retirement Plan with employer matching contributions
Paid holidays
Paid vacation
Paid sick leave
Employee assistance program (EAP)
Educational opportunities / Tuition reimbursement
Paid jury duty leave, personal leave, medical leave, and military leave in accordance with applicable law