Purchasing Receiving Clerk - 1st Shift Acorn

Farmer Focus•Harrisonburg, VA

22h•Onsite

About The Position

The Purchasing Receiving Clerk supports Farmer Focus operations by helping secure plant supplies, services, and packaging needed to prevent out-of-stock situations and keep production moving. This role processes purchase requests and requisitions, obtains and tracks vendor quotes, supports purchase order creation in the ERP system, communicates with vendors, assists with new vendor setup, and partners closely with Purchasing, Receiving, Accounting, and department leaders. The right candidate is detail-oriented, service-focused, comfortable working in systems and spreadsheets, and able to use basic data analysis to monitor inventory, pricing, purchasing activity, and reporting needs.

Requirements

Associate degree in Business preferred; three years of experience working in an office environment with evidence of purchasing and receiving experience preferred.
Experience with ERP systems and basic spreadsheets, with the ability to consistently enter and maintain data with a high degree of accuracy.
Demonstrated ability to use data analytical skills to identify trends, variances, inventory issues, pricing discrepancies, and reporting needs.
Able to identify situations where management decisions are needed due to variances between purchase orders issued and items received.
Solid understanding of purchasing processes, receiving practices, inventory controls, and basic documentation requirements.
Ability to use business tools including computers, copiers, scanners, ERP systems, spreadsheets, and related office technology.
Strong interpersonal and communication skills, with the ability to correspond verbally and in writing in a manner that promotes mutual understanding.
Self-directed, detail-oriented, organized, and able to manage competing priorities with good judgment and excellent time management skills.
Enthusiastic and proactive team player with a positive attitude and the ability to interact professionally with management, staff, vendors, and the public.
Selected candidates must be able to perform the essential functions of the role with or without reasonable accommodation.
New team members must be able to pass a drug, alcohol screening post- offer, and prior to the start of their employment.
Must be authorized to work in the United States.
The Immigration Reform and Control Act requires that verification of employment eligibility be documented for all new employees by the end of their third day of work.

Nice To Haves

Associate degree in Business preferred
three years of experience working in an office environment with evidence of purchasing and receiving experience preferred

Responsibilities

Process to purchase orders completely, accurately, and on time, including entering POs into the ERP system, forwarding copies to vendors, and comparing vendor acknowledgments to original orders.
Prepare purchase orders based on sales orders, inventory stock requirements, plant supply needs, packaging needs, and miscellaneous requisition requests.
Follow up on open orders, delivery dates, quantities shipped, pricing, vendor acknowledgments, and other order-related details to support continuity of production.
Receive and inventory ordered goods and services, including checking in small-item deliveries, validating package and pallet receipts, and supporting department verification of packing slips against items received.
Match packing slips with purchase orders to help ensure charges are accurate and submit documentation to Accounting for proper payment processing.
Provide price verification, obtain price quotes, research requested items, and maintain current product pricing in the system.
Collect inventory information from all sites, perform inventory counts as needed, and prepare clear reports for summarizing findings, variances, and follow-up needs.
Use basic data analysis skills to review purchasing activity, inventory levels, pricing changes, delivery trends, and discrepancies, escalating patterns or concerns to the Manager of Purchasing.
Acquire and maintain supplier and vendor information, assist with new vendor setup, and maintain productive working relationships with vendors, co-workers, and internal customers.
Assist staff with questions regarding requested items, returned items, supply requests, and purchased materials.
Organize, maintain, and replenish supply storage areas to fulfill staff requests and support operational readiness.
Prepare purchase order forms with appropriate information and documentation for approval by the proper authority, when applicable.
Assist the Finance department as needed and act as an information source for internal questions related to purchased items.
Work effectively within SVO software platforms and contribute to cultivating the SVO Culture.
Perform all other related duties as assigned by Management.