Purchasing, Receiving, and Distribution Specialist - Full-time

Hemphill County Hospital District•Canadian, TX

3d•Onsite

About The Position

The Materials Management Purchasing, Receiving and Distribution Specialist purchases, receives, stores, and distributes supplies throughout Hemphill County Hospital District. This position tracks orders, resolves discrepancies, maintains accurate records, and helps ensure departments have the supplies they need.

Requirements

Proficient in use of oral and written English language
Ability to read and interpret documents such as safety rules, operating and maintenance instructions, and procedure manuals
Ability to write routine reports and correspondence
Organized work habits, accuracy, and proven attention to detail with strong analytical skills
Ability to recommend and implement changes to processes for efficiency
Self-directed with the ability to work at times with little or no supervision
Flexible and cooperative in fulfilling all assigned obligations as requested and on time
Ability to work with others as a team member, provide assistance as needed, and contribute individually
Ability, flexibility, and willingness to learn and grow professionally as the department changes
Dependable transportation
Current Texas driver license and clean DMV record
Must convey a professional demeanor
Must be able to act calmly and efficiently in a busy or stressful situation
Adheres to all policies and procedures, including standards for safety, attendance, punctuality, and personal appearance
Must be able to establish and maintain positive working relationships with managers and peers
Must be able to lift up to 25 pounds and push up to 100 pounds (on wheels)
Requires manual dexterity sufficient to operate a keyboard, calculator, telephone, copier, scanner, and other similar office equipment/machines
Must be able to read content as on printed forms and electronic screens
Requires ability to sit for long periods of time
must be able to stretch, bend, stoop, crouch, kneel, twist/turn, and reach above shoulder level to perform work of the department successfully

Responsibilities

Prepare purchase orders and support documentation in accordance with district policies.
Respond to staff questions about orders and communicate purchase order information to suppliers.
Track order status and expected delivery dates.
Work with vendors to resolve order issues and assist with vendor evaluations, RFP’s and capital purchases as directed.
Maintain purchasing records and reports.
Accepts deliveries and compare shipments with purchase orders, packing slips, and other receiving documents.
Inspects shipments for damage, shortages, excess quantities, incorrect items, and other discrepancies.
Record receipts accurately in district systems and retain required documentation.
Notify the appropriate department or vendor of discrepancies and coordinate corrections, returns, replacements, or credits.
Identify and promptly route urgent or department-specific deliveries to the intended recipient.
Label and place accepted supplies in their designated storage locations, follow applicable storage and safety requirements.
Maintain clean, organized, and safe supply storage areas.
Monitor Inventory levels and report shortages or discrepancies.
Assist with inventory counts, audits, and inventory control processes.
Pick and deliver supplies and equipment to departments in a timely manner.
Documents work processes as required by HCH policies
Adhere to hospital safety protocols
Performs other duties as assigned as supervisor or designee