Purchasing/Procurement Specialist

Hilo Products • Hilo, HI

9d

About The Position

The Purchasing/Procurement Specialist is responsible for managing the end-to-end procurement process by sourcing, ordering, and tracking materials and supplies to ensure cost-effective, timely delivery that meets internal quality and operational standards.

Requirements

• Previous purchasing, procurement, buying, or supply chain experience preferred.
• Experience in food distribution, produce, wholesale, or warehouse operations is a plus.
• Familiarity with Purchase Orders, inventory systems, vendor management, and purchasing procedures.
• Strong organizational, communication, negotiation, and problem-solving skills.
• Excellent attention to detail and ability to manage multiple priorities and deadlines.
• Proficient with computers, Microsoft Office, spreadsheets, and business systems, or willing to learn.
• Ability to work independently while maintaining effective communication with vendors and internal departments.
• Strong commitment to accuracy, cost control, company policies, and established purchasing procedures.

Responsibilities

• Monitor inventory levels and purchasing needs to ensure adequate product and supply availability.
• Source and evaluate vendors based on pricing, quality, availability, and delivery requirements.
• Request and compare vendor quotes and negotiate pricing and purchasing terms when appropriate.
• Prepare and process Purchase Orders (POs), ensuring accurate quantities, pricing, specifications, and delivery dates.
• Coordinate with vendors regarding orders, product availability, substitutions, backorders, and delivery schedules.
• Maintain accurate purchasing records, vendor information, pricing, and procurement documentation.
• Review invoices and receiving documents to verify quantities, pricing, and order accuracy.
• Coordinate with Receiving, Warehouse, Sales, Accounting, and Management to address purchasing needs and discrepancies.
• Maintain professional vendor relationships and assist with resolving quality, delivery, or order issues.
• Identify opportunities to improve purchasing efficiency, control costs, and maintain reliable product availability.

Benefits

• Free Medical, Drug, Vision, Dental, through HMSA or Kaiser and HDS.
• Low-cost visits for Chiropractic, Acupuncture, and Massage.
• Voluntary Benefits such as HealthCare FSA, Dependent Care FSA, AFLAC Voluntary Insurance, and Transamerica Life Insurance.
• Employee perks include discounts on select businesses and services.
• 401k with company match.
• Paid Time Off.
• Employee Assistance Program.

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Education Level: No Education Listed