Purchasing Planner

Espey Manufacturing & Electronics Corp.•Saratoga Springs, NY

7d•$50,000 - $55,000•Hybrid

About The Position

Espey is seeking a detail-oriented and dependable Purchasing Planner to plan and execute the purchase of raw materials, components, and finished goods, ensuring inventory levels align with production schedules and customer demands. This position plays a critical role in ensuring raw materials are procured in accordance with customer specifications, military standards, and regulatory requirements while maintaining inventory accuracy and supporting on-time delivery in a highly regulated manufacturing environment. The ideal candidate is organized, safety-conscious, and experienced in purchasing, procurement, supplier management, quoting, cost estimating, and logistics within a manufacturing environment. This individual thrives in a fast-paced setting and is committed to quality, compliance, and continuous improvement.

Requirements

Associate degree or equivalent from a two-year college or technical school; or six months to one year of related experience and/or training; or an equivalent combination of education and experience.
Minimum of three (3) years of purchasing, procurement, or supply chain experience in a manufacturing environment.
Basic computer proficiency, including Microsoft Office applications.
Ability to effectively prioritize multiple projects and meet critical deadlines.
Ability to obtain and maintain required security clearance.

Nice To Haves

Strong organizational skills and exceptional attention to detail.
Knowledge of the electronic and electrical manufacturing industry is a plus.
Experience working in defense, aerospace, or military manufacturing environments.
Familiarity with AS9100, ISO 9001, military quality standards, and government procurement requirements.
Experience preparing supplier quotations, cost estimates, and proposal support documentation.
Knowledge of ERP systems, MRP planning, and inventory management processes.
Strong negotiation, analytical, and problem-solving skills with a continuous improvement mindset.
Excellent communication skills and ability to work collaboratively across departments.

Responsibilities

Verify nomenclature, specifications, and material requirements for purchase requests.
Review inventory levels to determine material availability and purchasing requirements.
Solicit quotations from qualified suppliers for raw materials, components, and outside services.
Expedite supplier quotations and purchase orders to support proposal deadlines, production schedules, and customer delivery requirements.
Prepare and issue Requests for Quotation (RFQs) and evaluate supplier pricing, lead times, and technical compliance.
Develop material cost estimates and budgetary pricing when supplier quotations cannot be obtained within the required timeframe.
Compile and roll up material, purchased component, and outside service costs into complete finished product cost estimates for management review and proposal submission.
Create, process, and administer purchase orders while ensuring compliance with company policies and customer requirements.
Negotiate pricing, terms and conditions, technical requirements, and delivery schedules with suppliers.
Solicit, negotiate, award, and administer fixed-price procurements.
Monitor supplier performance, expedite late deliveries, and resolve purchasing and supplier issues.
Verify supplier invoices against purchase orders and approve invoices for payment.
Maintain accurate purchasing records, supplier documentation, pricing history, and procurement files.
Coordinate with inventory, warehouse, production, engineering, and project management teams to ensure material availability and support production schedules.
Monitor inventory levels and replenishment requirements to maintain material availability while minimizing excess inventory.
Maintain positive vendor relationships while ensuring supplier compliance with company quality, delivery, and contractual requirements.
Analyze purchasing costs and supplier performance to support budgeting, cost reduction, and continuous improvement initiatives.
Ensure purchased materials meet customer specifications, military standards, and company quality requirements.
Support compliance with AS9100, customer-specific requirements, and company purchasing procedures.
Ensure procurement activities comply with applicable contractual, regulatory, and export control requirements.
Recommend and implement process improvements that increase purchasing efficiency and operational effectiveness.
Advise the Purchasing Director and Project Management on supplier performance, procurement strategies, project budgets, and vendor management activities.
Support continuous improvement initiatives designed to enhance procurement processes, supplier performance, delivery performance, and cost savings.