Purchasing (Paper) Reporting Coordinator – Book Printing
About The Position
The Purchasing (Paper) Reporting Coordinator primarily supports paper procurement operations through advanced reporting, data consolidation, and analytical support across multiple manufacturing facilities. This role is responsible for building and maintaining Excel-based reporting tools, consolidating purchasing and inventory data into unified reports, supporting forecasting and cost analysis initiatives, and preparing data for Power BI and internal tracking systems. In addition to reporting responsibilities, this position provides structured purchasing support, maintains vendor documentation and price lists, and serves as backup to the Paper Buyer when needed. This is a hybrid role based at the KYA facility.
Requirements
- High school diploma required; associate degree in business, Supply Chain, or related field preferred.
- Advanced Excel proficiency required (pivot tables, data manipulation, reporting consolidation, forecasting support).
- ERP system experience required.
- Experience working in a manufacturing environment required.
- Strong analytical skills and high attention to detail.
- Ability to communicate clearly and specifically with cross-functional teams.
- Service-oriented mindset with the ability to work collaboratively across departments.
- Paper industry knowledge is a plus.
Nice To Haves
- Experience consolidating data across multiple facilities or systems.
- Exposure to Power BI or business intelligence reporting tools.
- Understanding of inventory management and production flow in manufacturing.
- Experience supporting cost-control or spend analysis initiatives.
Responsibilities
- Build, maintain, and enhance advanced Excel reports including pivot tables, complex formulas, and multi-source data consolidation.
- Consolidate purchasing and inventory data from multiple plant systems into unified reporting structures.
- Support month-end and quarterly reporting deliverables.
- Assist with paper cost analysis, forecasting, and cost-reduction initiatives.
- Ensure purchasing actions occur only with proper PO alignment and approval.
- Prepare and structure data for periodical purchasing reports, utilizing Power BI, and company reporting systems.
- Maintain and organize vendor price lists and purchasing documentation.
- Track mill certifications and supplier records, including FSC/SFI documentation support.
- Support inventory visibility and assist in physical inventory validation at all BR facilities.
- Build and maintain professional rapport with merchants and mill representatives.
- Provide structured backup support to the Purchasing Department.
Benefits
- Comprehensive benefits package including Medical & Dental coverage along with company paid life insurance, voluntary Vision, Life & Disability insurance
- 401(k) with Company Match
- Paid time off (PTO)
- Paid Holidays
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What This Job Offers
Job Type
Full-time
Career Level
Entry Level
Education Level
High school or GED
