Purchasing Manager

AccorHotel•Chicago, IL

16h•Onsite

About The Position

Fairmont Chicago, Millennium Park is seeking a Purchasing Manager to join their dynamic team. This role reports to the Director, Finance & Business Support and is responsible for overseeing all aspects of hotel purchasing, receiving, inventory management, and cost control. The ideal candidate will have a strong background in purchasing, preferably in a leadership role within the hospitality industry, with excellent organizational, communication, and financial skills. This position requires a proactive individual who can manage a team, ensure compliance with operational policies, and contribute to the hotel's financial goals.

Requirements

Two years of relevant Purchasing/Storeroom experience, preferably in a leadership role.
Reading, writing, and oral proficiency in the English language required; must be able to communicate with guests and staff professionally and with empathy.
Ability to handle stressful situations while maintaining a calm and welcoming demeanor.
Strong organizational skills with the ability to multi-task and provide guest follow-up in a fast-paced environment.
Must have the ability to delegate, effectively train and coach a team with diverse talents.
Must be able to work with and understand financial information, data, and basic arithmetic functions.
Must have highly developed customer service skills with strong attention to detail.
Proficient computer skills including but not limited to Microsoft Word, PowerPoint, Excel, and Outlook.
Maintain a professional business appearance, attitude, and performance.
Must be able to work a variety of shifts, including weekends, and holidays.
Move, bend, lift, carry, push, pull, and place objects weighing up to 50 pounds without assistance.
Stand, walk or sit for an extended period or for an entire work shift.
Requires repetitive motion, including utilizing telephone/computer for an extended period or for an entire shift.
Successful candidates must be legally eligible to work in the United States.

Nice To Haves

Leadership role experience in Purchasing/Storeroom.

Responsibilities

Receive all deliveries to the hotel, including food, beverage, and miscellaneous items.
Verify quality and freshness of perishable items and return any that do not meet standards.
Weigh high-cost items and check against invoices, reporting any discrepancies.
Maintain detailed logs of all deliveries, including date, time, invoice amount, and recipient.
Process food & beverage invoices according to hotel and accounting procedures.
Secure invoices and deliver them to accounting daily.
Complete monthly inventories of food and beverage items.
Manage requisitions from storeroom for cooks, bartenders, and servers.
Ensure all products needed for shifts are requisitioned before the end of the day.
Maintain minimum inventory levels for smooth operations.
Maintain liquor perpetual inventory and enforce the empty bottle exchange policy.
Keep the liquor storeroom locked when unattended.
Report inventory discrepancies immediately to the Director of Food & Beverage.
Conduct monthly food and beverage inventories and complete cost worksheets.
Code invoices for monthly P&L reporting.
Source competitive bids for all orders to optimize cost efficiency.
Maintain storeroom and coolers in a clean, organized condition.
Follow FIFO procedures and monitor expiration dates.
Ensure all items are dated and priced.
Submit reports in a timely manner, ensuring delivery deadlines.
Ensure profits and losses are documented accurately.
Achieve and exceed goals including performance goals, budget goals, and team goals.
Develop specific goals and plans to prioritize, organize, and accomplish work.
Monitor all applicable taxes, ensuring they are current, collected, and/or accrued.
Maintain par levels of essential supplies.
Work with vendors on various tasks.
Coordinate shipping of packages for the hotel.
Ensure proper operation and sanitation of the dish machine.
Operate all equipment safely and as designed.
Use computers and computer systems (including hardware and software) to program, write software, set up functions, enter data, or process information.
Use relevant information and individual judgment to determine whether events or processes comply with laws, regulations, or standards.
Keep up-to-date technically and apply new knowledge to the job.
Utilize interpersonal and communication skills to lead, influence, and encourage others; advocate sound financial/business decision making; demonstrate honesty/integrity; lead by example.
Lead a team of two Receiving colleagues and support their learning and development.
Be aware of and ensure constant compliance with all necessary operational policies including: Health and Safety, Food Hygiene, Maintenance, Emergency Procedures, Liquor Licensing.