Purchasing Manager

International Dairy Queen, Inc.•Bloomington, MN

2d•$95,101 - $116,499•Hybrid

About The Position

Negotiates and manages purchasing programs with approved suppliers for sale to endorsed distributors, ensuring adequate quantities of approved product at competitive prices for franchisees and generating a profit for the organization. Follows up with manufacturers and troubleshoots to resolve issues such as shipment shortages to distributors, pricing discrepancies, product complaints, and production delays. Utilizes basic risk management programs to mitigate risk exposure and supply disruptions. Ensures inventory levels are adequate across all distributors. Assist in the preparation of the USCI annual profit plan.

Requirements

B.A. or B.S. Degree in Supply Chain, Economics or a related field, or an equivalent combination of education and work experience.
Must have a minimum of 5-8 years of relevant and increasingly responsible business experience, including a minimum of 3-5 years of purchasing experience. Depending upon area of responsibility, required purchasing experience should focus in one or several of the following: packaging, protein, produce, dairy, commodities, bakery or confectionary.
Experience in purchasing in the restaurant industry with utilization and implementation of basic commodity or product risk management strategies and raw material formula pricing
Experience managing multiple product tests and LTOs across products managed.
Strong knowledge and familiarity with the Restaurant Industry and alternative suppliers.
Strong negotiating skills with experience utilizing basic risk management programs and alternative risk mitigation strategies
Successful onboarding skills for new suppliers while also balancing discontinued suppliers and product lines.
Creative thinker who can quickly develop innovative solutions across a wide variety of business units.
Relationship building skills with the ability to create mutually beneficial relationships with both internal and external clients.
Ability to execute agreed upon strategy to achieve business objectives and proactively anticipate future supply opportunities.
Ability to work with minimal guidance, manage multiple priorities and take initiative even under unfamiliar circumstances.
Excellent written and verbal communication skills. Strong demonstrated ability to create presentations and present to groups of internal and external customers. Knows when to escalate conversations to senior members of supplier community or internal team for resolution.
Strong analytical skills. Ability to accurately forecast and plan the effects of product promotions (how and when), to ensure accurate supply orders and distribution.
Intermediate computer skills, Word, Excel, PowerPoint and other reporting tools such as Power BI and ArrowStream.
Strong ability to multi-task and prioritize multiple projects and requests simultaneously within an intense, deadline-driven environment. Ability to work quickly in a fast-paced environment with frequent interruptions.
Must be able to travel for supplier visits, Summit, IDQ Connect, industry shows, (average of 5-10% travel during the year)
Effectively solves problems with others. Involves others in matters that impact them. Works toward cross-functional “win-win” solutions that are completed on time.

Responsibilities

Negotiates pricing and freight with approved suppliers to ensure competitive pricing and availability and enhance franchisee profitability.
Negotiates 1-3 year contracts to ensure optimum costs, risk mitigation, and reliable supply.
Understands commodity price drivers, raw materials sourcing, production, and can implement basic risk management strategies.
Supports the efforts of marketing in establishing a promotional calendar, then works with suppliers to make sure adequate inventory is available to meet the demand of system sales or test markets. Follows up with manufacturers and troubleshoots to resolve shipment shortages to distribution centers.
Negotiates, where necessary, and ensures timely and accurate supplier compliance with USCI standards, programs, responses, reports, and payments of committed funds.
Utilizes quality reports and franchisee complaints to help develop solutions for quality issues with QA, R&D, and suppliers. Works with suppliers to keep complaint levels within a normal range and be willing to have direct conversations if quality issues are not within an acceptable range.
Have the tenacity to escalate conversations within a supplier organization to gain agreement or solutions.
Establishes and maintains positive relationships with suppliers and the endorsed distributor to assure the highest level of service.
Ensures inventory levels are adequate across all distributors. Anticipates and works to prevent and eliminate slow-moving and obsolete inventory, as well as inventory shortages in certain areas. When this occurs, it gathers data from manufacturer and distributor inventory to determine inventory across distribution centers, which distribution centers are in most need, and from which to move inventory to other distribution centers, taking into account sales and promotional history, etc.
Can identify and quickly evaluate multiple alternative suppliers that are potential manufacturers for key items in areas of assigned responsibility.
Can manage multiple LTOs or product tests within the area of responsibility. Maintains knowledge of inventory of unique raw ingredients, work in progress, and other materials that may cause risk to the supply chain.
Knows and has used alternative distribution methods to ensure the product moves through the supply chain effectively.
Maintains accurate prices, as well as vital product and supplier information within USCI systems, for use by endorsed distributors and corporate staff.
In preparation for longer term product launches, and with the aim of cost savings and efficiency, provides input to the strategy created by the Director or the VP of Purchasing by advising on necessary product (raw material, tooling, etc.) ordering timeframes, taking into account anticipated manufacturer delays, technical aspects associated with freight and shipping, and risk management opportunities, etc.
For the purposes of creating the USCI annual profit plan, is responsible for estimating/forecasting the number, price, and movement of cases for the product area of responsibility. Forecasts for supply amounts of approximately $40-$60M in sales.
Updates product cost-based commodity forecasts that are used by IDQ’s Finance Team to send Franchisees’ menu pricing recommendations.
Monitors and analyzes market trends and data provided by economists, suppliers, and other industry publications and sources.
Researches and stays knowledgeable of industry information and of market trends for key commodities affecting product costs, and works proactively to minimize negative impact on product pricing and availability.
Communicates price changes and significant industry information to franchisees and corporate employees.
Can communicate new or potential risk management strategies or options in the industry.
Continuously reviews new and alternative suppliers to keep up to date on changing suppliers to the industry
Assists with planning and coordination of supplier participation at the annual Supply Chain Summit and every other year, DQ Connect.
Sources product and alternative suppliers in support of R&D / Marketing departments as it relates to the execution of the marketing calendar / promotional activity, new product development, etc.
Participates as a member of cross-functional teams representing the USCI department in sourcing product improvements, development, or alternatives, to deliver required elements for operations and/or cost savings.
Assists QA, R&D, operations, and distributors to resolve quality and service complaints from franchisees and field staff. Understands basic quality issues and can identify what caused the issue
Other duties and special projects as assigned.