Purchasing Manager

Legends Global•Oklahoma City, OK

6d•Onsite

About The Position

Legends Global is the world's leading producer of entertainment experiences. It is the global leader in venue and event strategy and management - delivering locally tailored solutions and cutting-edge technologies to achieve maximum results for venue owners. The company's elite venue network spans five continents, with a portfolio of more than 325 of the world's most prestigious arenas, stadiums, convention and exhibition centers, and performing arts venues. The Purchasing Manager will administer and manage daily activities of purchasing and accounting functions at the facility.

Requirements

High School Diploma or Equivalent required.
Two (2) to Three (3) years of experience in an office setting preferred.
Experience in a public assembly facility preferred.
An equivalent combination of education and experience will be considered.
Highly motivated, self-directed, personable, positive and hard working.
Detailed oriented and able to perform independently with minimal supervision.
Strong communication skills and ability to work well in a team-oriented environment.
Excellent organizational, planning, communication and inter-personal skills.
Ability to undertake and complete multiple tasks.
Maintain an effective working relationship with clients, employees, exhibitors, patrons and others encountered in the course of employment.
Organize and prioritize work to meet deadlines.
Work effectively under pressure and/or stringent schedule and produce accurate results.
Remain flexible and adjust to situations as they occur.
Excellent math skills and attention to details.
Knowledge of Outlook, Word and Excel are essential.

Nice To Haves

Bachelor’s degree preferred.
Knowledge of Proactis and Microsoft D365 software are a plus.

Responsibilities

Administer and manage daily activities of purchasing and accounting functions at the facility.
Select vendors, assess vendor capabilities, develop alternate sources, evaluate vendor performance and pricing, and procure delivery of goods and services.
Work with Department Directors on assigned capital projects and act as a liaison between SMG and the City’s Procurement Department.
Ascertain that purchasing and receiving documents are properly completed and terms and conditions of purchases are appropriate.
Maintain and manage open purchase order files and obtain necessary records to close PO’s and facilitate payment processing.
Review and approve purchase orders entered by other departments and prepare requisitions for the finance department.
Maintain City required forms for capital purchases.
Maintain purchase order records and verify proper authorization on all approved purchase orders.
Qualify and approve new vendors, maintain vendor records, and obtain W-9’s.
Complete credit applications and secure required vendor purchasing agreements.
Maintain all purchase orders and 3-way match all invoices to the purchase orders and receiving documentation.
Receive all items into the purchase order system.
Maintain approval workflow in Purchasing System, create new users when needed.
Communicate to third party when Purchasing System has issues.
Prepare daily deposits and properly secure deposits until transferred to bank courier.
Prepare deposit documentation and transmission of documents to Accounting Manager.
Enter payments into the event booking software.
Provide the highest customer service excellence.
Speak and understand basic English well enough to converse with customers, supervisors, and employees.
Maintain a professional work ethic.
Maintain a cooperative, team-like attitude in working with supervisors and fellow employees (including other departments).
Other duties as assigned.