Purchasing Manager | Full-Time | Palm Springs Convention Center

Oak View Group•Palm Springs, CA

9d•Onsite

About The Position

The Purchasing Manager is responsible for overseeing the procurement of food, beverages, operating supplies, equipment, and services to support all venue operations, including restaurants, cafés, bars, catering, concessions, and administrative departments. This position develops purchasing strategies, manages vendor relationships, ensures product quality and availability, and maintains inventory controls while optimizing costs and supporting operational efficiency. The Purchasing Manager partners closely with Culinary, Food & Beverage, Operations, Finance, and Sales & Events teams to ensure products are available to support daily operations and special events while maintaining compliance with company purchasing policies and budget objectives.

Requirements

3–5 years of purchasing, procurement, inventory management, or supply chain experience in hospitality, food and beverage, hotels, convention centers, stadiums, performing arts venues, or similar operations.
Experience with purchasing and inventory management software.
Strong knowledge of purchasing, inventory management, and supply chain best practices.
Experience negotiating vendor contracts and pricing agreements.
Understanding of food and beverage products, kitchen operations, and hospitality purchasing.
Strong analytical, budgeting, and financial management skills.
Excellent organizational and time management abilities.
Proficiency with Microsoft Office Suite, purchasing software, inventory systems, and ERP platforms.
Strong communication and relationship-building skills.
Ability to manage multiple priorities in a fast-paced environment.
Ability to stand, walk, bend, and climb for extended periods.
Ability to lift, carry, push, and pull heavy objects.
Ability to work in warehouse, receiving dock, refrigeration, freezer, and kitchen environments.
Ability to inspect deliveries and move products throughout the facility.

Nice To Haves

Bachelor's degree in Supply Chain Management, Business Administration, Hospitality Management, or a related field is preferred.
Previous supervisory or management experience preferred.

Responsibilities

Manage the procurement of food, beverages, operating supplies, equipment, and services for all venue departments.
Source products and negotiate pricing, contracts, and service agreements with approved vendors.
Issue purchase orders and ensure timely ordering and delivery of goods.
Maintain appropriate inventory levels while minimizing excess inventory and waste.
Ensure all purchases comply with company procurement policies and approved vendor programs.
Establish and maintain strong relationships with vendors and suppliers.
Evaluate vendor performance related to pricing, quality, service, and delivery.
Resolve purchasing issues, shortages, damaged shipments, and invoice discrepancies.
Identify new products and vendors that improve quality, service, or cost efficiencies.
Participate in contract negotiations and vendor performance reviews.
Oversee inventory control processes for food, beverages, supplies, and equipment.
Conduct regular inventory audits and cycle counts.
Monitor inventory turnover and identify opportunities to reduce waste and carrying costs.
Ensure proper receiving, storage, and inventory rotation practices.
Partner with department leaders to forecast purchasing needs based on business levels and event schedules.
Oversee receiving procedures to ensure deliveries are accurate and meet quality standards.
Verify quantities, product specifications, and invoice accuracy.
Ensure products are stored properly in accordance with food safety and company standards.
Maintain organized storage areas and warehouse facilities.
Monitor purchasing budgets and departmental spending.
Analyze purchasing trends and identify cost-saving opportunities.
Assist in preparing annual operating budgets related to purchasing and inventory.
Maintain accurate purchasing records and reports.
Partner with Finance to reconcile invoices and resolve payment discrepancies.
Ensure compliance with food safety regulations, health department requirements, and company policies.
Maintain purchasing records in accordance with company audit standards.
Ensure proper handling and storage of food, beverages, chemicals, and operating supplies.
Promote a safe and organized warehouse and receiving environment.
Supervise and develop Receiving Clerks, Warehouse Attendants, and purchasing support staff, as applicable.
Collaborate with Culinary, Food & Beverage, Operations, Finance, and Event teams to support operational needs.
Participate in planning meetings for large events, seasonal programming, and new menu initiatives.
Support continuous improvement initiatives related to procurement, inventory management, and operational efficiency.