Purchasing Manager

Olympic Club•San Francisco, CA

33d•$105,000 - $130,000•Onsite

About The Position

Under the direction of the Chief Financial Officer, the Purchasing Manager oversees the procurement of goods and services, develops purchasing strategies, manages vendor relationships, and ensures cost-effective, high-quality supply for our organization. The Olympic Club is one of the nation’s oldest private athletic clubs, operating the City Clubhouse in downtown San Francisco and the Lakeside Clubhouse on the border of San Francisco and Daly City. The Club is recognized for its longstanding traditions and commitment to excellence.

Requirements

Associates degree or an equivalent number of years of experience in a similar position.
Minimum of 5 years’ experience in a procurement or purchasing position.
Intermediate knowledge of Microsoft Excel, Word, and Outlook.
Intermediate knowledge of how to use a PC computer.
Fluent written and oral knowledge of English.

Nice To Haves

Work experience within the private club/hospitality industry.
Familiarity working in a union environment.

Responsibilities

Develop, maintain, and enforce purchasing, storeroom, and requisition policies across all departments and clubhouses.
Own procurement systems (currently BirchStreet) including configuration, adoption, and training.
Recommend, test, and implement procedures that keep pace with modern procurement tools and strategies.
Manage purchase order and approval workflows, vendor catalogs, and system data integrity so departments are enabled to purchase independently while staying compliant with policy.
Ensure proper vendor onboarding policy is followed to ensure vendors align with current automated AP workflows.
Review all cost of food invoices for accuracy and code according for accounting to process. Make sure supply and equipment items are not attributed to cost of goods.
Lead strategic sourcing initiatives to secure best value through competitive bidding and supplier negotiation.
Manage contract negotiation with leadership’s guidance to maximize value, quality and minimize risk.
Track vendor performance, contract compliance, and find opportunities to consolidate suppliers to eliminate vendor redundancy.
Tracks spending by category, vendor, and department; identify savings opportunities, assist with budget awareness efforts, and support budget forecasting.
Maintain inventory control procedures and ensure accuracy of asset movement between departments and clubhouses. Investigate and report variances.
Organize and summarize reports for food, beverage, china, glass, and silver assets to be shared with accounting and relevant stakeholders.
Oversee union storekeeper staff and ensure daily, weekly, and monthly inventories are taken timely and accurately.
Ensure storerooms are neat, organized and when applicable adhere to food safety and alcohol control regulations.
Coordinate with culinary and catering departments to ensure availability of beverage products (mostly wine, spirits, and special-order items).
Regular attendance required based on business expectations and needs.
Complies with all federal, state, and local employment laws, safety regulations and guidelines, Olympic Club bylaws and house rules, Club policies and procedures and Union contracts.