Purchasing Manager

WELLSPACE HEALTH • Sacramento, CA

4d • Onsite

About The Position

The Purchasing Manager oversees the organization’s procurement, vendor management, and purchasing systems to ensure cost-effective, compliant, and timely acquisition of goods and services. This role plays a critical part in maintaining strong internal controls, supporting grant compliance, and ensuring audit readiness within a Federally Qualified Health Center (FQHC) environment. The Purchasing Manager collaborates closely with Accounting, Operations, IT, Facilities, and Clinical leadership to align procurement activities with organizational, regulatory, and budgetary requirements.

Requirements

• Bachelor's degree in Accounting, Business Administration, Finance, Supply Chain OR 3-5 years of related purchasing experience in accounting or finance preferred.
• Prior experience as a Purchasing Manager or in a similar procurement role, preferably within the healthcare sector or a large-scale organization.
• Experience with purchasing systems (e.g., Sage, ENVI, or similar ERP/procurement platforms).
• Proficiency in procurement best practices, vendor management, and contract negotiation.
• Familiarity with regulations and compliance standards in procurement.
• Strong analytical, problem-solving, and communication skills.
• Experience with procurement software and related tools.
• Team-oriented mindset.

Nice To Haves

• Knowledge of FQHC accounting principles is a plus.
• Familiarity with non-profit accounting standards and regulations is advantageous.

Responsibilities

• Manage vendor lifecycle activities, including new vendor setup, account terminations, competitive bidding, and contract negotiations.
• Establish and maintain strong vendor relationships to ensure quality, service levels, and cost effectiveness.
• Monitor vendor performance and resolve service, pricing, or contract compliance issues.
• Manage and maintain vendor online platforms, including access controls and system upkeep.
• Oversee contract management processes, including review of terms and conditions, monitoring, tracking, renewals, and amendments.
• Ensure contracts align with organizational policies, grant requirements, and regulatory standards.
• Serve as the primary liaison for Group Purchasing Organization (GPO) relationships and initiatives.
• Manage purchasing system and supplies ordering operations, including inventory management and maintenance, purchase order approvals, user access management and staff training, review and reconciliation of packing slips.
• Review and approve Sage Purchasing transactions in accordance with delegated authority and internal control policies.
• Lead cost-savings initiatives and conduct spending and utilization analyses to identify efficiencies and optimization opportunities.
• Collaborate closely with Accounting to ensure purchasing aligns with approved budgets and grant funding restrictions.
• Prepare ad hoc procurement, vendor, and spending analysis reports for leadership and Accounting.
• Ensure compliance with procurement regulations, FQHC requirements, grant provisions, and quality standards.
• Maintain complete and accurate procurement documentation to support internal and external audits.
• Assist with audits by providing documentation, reports, and process explanations.
• Identify and implement procurement process improvements, including policy development, review, and revisions.
• Partner with internal stakeholders to align procurement strategies with operational and clinical needs.
• Provide training and guidance to staff on procurement policies, systems, and best practices.
• Stay updated on procurement industry trends to introduce innovative and effective strategies.
• Lead the Purchasing team, fostering professional development, accountability and operational efficiency.
• Perform other duties as delegated by the Deputy Chief of Finance.

Benefits

• Successful candidate will receive regionally competitive salary, above average health benefits at reduced costs, company paid life insurance & long-term disability insurance, additional voluntary retirement plan with company match and no vesting schedule requirement.
• Paid bereavement and jury duty leave
• 11 paid holidays per year
• Paid time off
• Paid sick leave
• Flexible Spending Program
• Company paid malpractice insurance for all providers
• Professional development hours offered annually

What This Job Offers

• Job Type: Full-time
• Career Level: Manager