PURCHASING MANAGER - 57000220

State of Florida•Bartow, FL

1d•Onsite

About The Position

The Florida Department of Citrus (FDOC) is seeking a highly responsible and detail-oriented procurement professional to fill the position of Purchasing Manager. This position reports directly to the Deputy Executive Director and is responsible for management & oversight of the team that performs a variety of purchasing, building maintenance and security, inventory, and grant management duties. To perform this job successfully, an individual must have a minimum of five years of procurement and administrative experience, an advanced-level knowledge of Microsoft Excel, Word and Outlook, excellent communication skills, ability to prioritize assignments, and work as a team player. Preference will be given to candidates with supervisory and state purchasing policies/procedures/programs experience. The Florida Department of Citrus is a marketing and research agency utilizing progressive insights to maximize demand for Florida citrus through a fully integrated marketing and public relations program. Based in Central Florida (Bartow), FDOC is responsible for domestic and international marketing, research and regulation of the $6.9 billion Florida citrus industry.

Requirements

High school diploma or equivalent.
A minimum of five years of procurement and/or administrative experience. A college degree from an accredited college or university with four or more courses in business management or procurement can substitute for up to two years of experience.
Advance level experience/knowledge of Microsoft Office applications (Excel/Word/Outlook) a must.
Ability to communicate effectively, both verbally and in writing.
Ability to establish and maintain effective working relationships with others, both internal staff and external clients.

Nice To Haves

Experience with state purchasing programs/policies/procedures a plus.
Experience with state and/or federal grant rules and procedures a plus.
Supervisory experience a plus.

Responsibilities

Supervise staff assigned to purchasing, building maintenance and security, warehouse, support services, and custodial duties.
Develop specification and formal bid invitations for proposed purchases by the department.
Solicit informal quotes for commodities not available on state contract, utilizing Department of Citrus and Department of Management Services rules.
Direct the purchase/rental/lease of all operating capital outlay (OCO) for all department work units.
Utilizing MyFloridaMarketPlace (Ariba/AOD), create purchase requisitions as required, following state purchasing rules/practices. Verify pricing and accuracy of requisitions before issuing purchase orders. Serve as Ariba/AOD Administrator.
Prepare state-required reports and submit to Tallahassee by specified deadlines.
Maintain budgets in accurate and organized order that is easily accessible and understood.
Balance all relevant budgets and expenditures, resolving all discrepancies.
Prepare accurate, detailed management reports on budgets as needed.
Oversee physical inventory and the perpetual tracking system (currently in Excel) for the Marketing Department.
Oversee the completion of state and federal grant applications and required reports for current grants as required.
Stay current on state and federal grant processes, procedures, and regulations and guide FDOC staff accordingly.
Assist in managing contracts and services related to state and federal grant awards as needed.
Assist in the in-house Contract Manager training.
Oversee Records Management for the department.
Responsible for coordination of Surplus Property disposition.
Perform miscellaneous other purchasing, administrative, inventory, and grant management duties.