Purchasing Manager

MAI CO INDUSTRIES INC•Ellsworth, KS

72d•Onsite

About The Position

The Purchasing Manager will manage the planning, purchasing, storage, control, and distribution of materials and products to meet company objectives and customer requirements. This role involves reviewing and distributing production drawings, ensuring confidentiality of proprietary information, and directing purchasing, production control, and inventory control functions. The manager will negotiate purchasing contracts, calculate and distribute mult lists, and complete documentation for material allocation. Key responsibilities include establishing material availability and quality, investigating vendor reliability and delivery schedules, supervising physical inventory, and maintaining accurate records of inventory, purchases, and vendor information, including mill-test reports. The role requires maintaining optimal inventory levels to ensure on-time delivery while minimizing costs, overseeing production control and scheduling, and balancing incoming materials with available resources. The Purchasing Manager will also oversee purchasing and contracting for various items, resolve material shortage issues, establish ethical purchasing practices, stay informed about legal issues and market trends, identify scheduled buys, and establish reporting systems. The position demands ensuring adherence to company standard practices, exploring new materials and suppliers, initiating disposition of obsolete items, negotiating returns and disposal of unused materials, and negotiating with vendors for production materials. This includes establishing quantities, selecting vendors, assessing capabilities, developing alternate sources, evaluating performance, and negotiating price and delivery. The role involves recommending major and bulk purchases, documenting purchases, expediting orders, completing accounting documentation, resolving discrepancies, analyzing purchasing history, and establishing purchasing schedules. The Purchasing Manager will also review production drawings, work with Engineering and Management on material substitutions, communicate changes in priorities, and establish performance goals. Continuous personal development, compliance with company policies, safe work habits, cross-training, cooperation with colleagues, and promoting the company's best interests are also essential. The role requires proper use and maintenance of personal and company tools, equipment, and software, demonstrating cost-effective resource use, seeking improvements, and remaining flexible to work beyond standard hours as needed. The Purchasing Manager must also possess strong interpersonal communication and conflict management skills, manage stress constructively, and maintain a professional demeanor.

Requirements

Capable of timely procurement of steel materials and supplies.
Knowledgeable in methodology and timing of purchase delivery in order to maximize flexibility of company to comply with customer contracts.
Ability to understand, interpret, and communicate complex directions, instructions, and other forms of contract and/or customer specifications relative to assigned projects.
Capable of quality assessment, trouble shooting, visualizing the finished project, and incorporating improvements.
Accurate knowledge, understanding, and efficient uses of Microsoft Office and other applicable software.
Ability to coordinate multiple projects to meet business requirements and schedule workflow to achieve optimum output.
Demonstrates high degree of professional behavior, appearance, work ethic, attention to detail, honesty, and reliability.
Demonstrates ability to manage stress constructively and maintain professional, positive, even temperament during periods of frustration, ambiguity, and change.
Demonstrable skills in interpersonal communication and conflict management.

Responsibilities

Manage planning, purchasing, storage, control, and distribution of materials and products.
Review and distribute production drawings.
Ensure and maintain confidentiality of all proprietary information.
Direct and administer Purchasing, Production Control, and Inventory Control functions.
Negotiate best term purchasing contracts.
Calculate, produce, and distribute accurate mult lists.
Complete all required documentation to accurately allocate materials to specific projects.
Establish availability and quality of materials and supplies needed to fulfill contract terms.
Investigate reliability of vendors and delivery schedules.
Establish procedures for and supervise taking of physical inventory.
Maintain complete records of inventory, material in purchase, and accurate vendor records that include accurate mill-test reports.
Maintain optimum inventory levels to ensure on-time delivery while minimizing carrying costs and premium transportation charges.
Oversee and ensure proper production control planning and scheduling programs to meet contractual obligations.
Balance in-coming materials with available manpower and machine availability.
Oversee purchasing and/or contracting for materials, supplies, equipment, services, and all inventory items.
Investigate and resolve problems resulting from material shortages.
Establish and maintain purchasing practices and policies to insure ethical relationships with vendors.
Keep informed of legal issues affecting purchasing functions.
Keep abreast of market and pricing trends affecting company operations.
Identify and maintain a list of scheduled buys and repeat use items.
Establish reporting systems related to materials function.
Ensure company standard practices and procedures are followed.
Continue exploration for new or alternate materials, suppliers, and processes to achieve best possible quality, reliability, price, continuity, and delivery results.
Initiate process and complete disposition of obsolete items or materials.
Negotiate return of unused items for credit at close of projects.
Arrange for sale or disposal of non-returnable obsolete items.
Negotiate with vendors and manufacturers for materials used in production.
Establish quantities, select vendors, assess vendor capabilities, develop alternate sources, evaluate vendor performance, and negotiate price and delivery.
Recommend major purchases based on anticipated changes in prices or on unusual availability situations.
Recommend bulk purchases based on negotiated price breaks and discounts.
Document purchases.
Expedite orders.
Complete accounting documentation.
Resolve any discrepancies between order and billing price and/or order and receipt quantities.
Analyze purchasing history and supplier performance.
Establish purchasing schedules.
Compile and distribute reports as required.
Work with Engineering and Management to approve material substitutions or special requirements.
Effectively communicate changes in priorities or completion dates due to unscheduled projects of higher priority or urgency.
Establish, communicate, and monitor personal and departmental performance and improvement goals in support of organizational objectives.
Communicate results to Supervisor.
Encourage and promote continuous personal development, skill attainment, and optimal performance for self and others.
Support and comply with company policies, programs, procedures, and/or guidelines during performance of all duties.
Report observed instances of non-compliance to Supervisor.
Demonstrate safe work habits.
Attend trainings and meetings as required.
Cross-train on other departmental duties in preparation for performing in a back-up capacity.
Provide hands-on training as needed.
Cooperate with all co-workers and management personnel in all areas and departments.
Promote the best interests of the company and contribute to a positive work environment at all times.
Purchase, properly use, and maintain personal tools.
Proper use and maintenance of all company tools, equipment, supplies, and computer hardware and software.
Demonstrate cost-effective use of human and material resources.
Actively seek ideas and incorporate improvements to enhance productivity.
Remain flexible and willing to work beyond standard, scheduled hours in response to unforeseen requirements.
Perform all other duties as required.