Purchasing Manager

CALICO COTTAGE INC • Amityville, NY

36d • $85,000 - $105,000 • Onsite

About The Position

The Purchasing Manager is responsible for sourcing, negotiating, and procuring raw materials, packaging, and supplies needed to support production and warehouse operations. This role ensures the right materials are purchased at the right cost, quality, and time to prevent production delays and stockouts.

This position plays a critical role in managing supplier relationships, negotiating favorable terms, and monitoring supplier performance while balancing cost, quality, and delivery reliability.

With a strong focus on strategic sourcing and vendor management, the Purchasing Manager works closely with Supply Chain, Production, and Finance teams to ensure consistent material availability and cost control across all locations.

Requirements

• Bachelor’s degree in Supply Chain Management, Operations, Business Administration, Manufacturing Engineering, or a related field required
• 3-5 years of progressive experience in purchasing, procurement, supply chain, or operations
• Hands-on experience negotiating with suppliers and managing purchase orders through an ERP/MRP system
• Strong proficiency in ERP/MRP systems (e.g., Business Central, SAP, Oracle, NetSuite, or similar)
• Advanced Excel skills (cost analysis, spend tracking, and forecasting)
• Experience with sourcing, contract negotiation, and supplier evaluation methods
• Familiarity with inventory management systems and purchasing/reporting dashboards
• Strong negotiation, analytical, and problem-solving skills
• Consistent track record of working effectively with cross-functional teams, ensuring clear communication, alignment on priorities, and efficient execution of day-to-day purchasing operations
• Ability to make data-driven sourcing decisions under pressure
• High attention to detail with a continuous growth mindset

Nice To Haves

• Experience working with multi-site operations and third-party logistics (3PL) providers preferred

Responsibilities

• Identify, evaluate, and select suppliers for raw materials, packaging, and indirect goods
• Negotiate pricing, payment terms, and contracts with vendors
• Build and maintain strong relationships with key suppliers
• Monitor supplier performance including quality, pricing, and delivery reliability
• Assist in developing demand forecasts based on historical data and sales trends
• Monitor forecast accuracy and flag significant variances
• Support inventory planning to balance service levels and carrying costs
• Analyze inventory levels to identify slow-moving, excess, or at-risk stock
• Create, issue, and track purchase orders in the ERP system
• Verify purchase orders align with production and inventory needs
• Coordinate with warehouse and production teams on delivery timing
• Resolve purchase order discrepancies with vendors in a timely manner
• Monitor material costs and identify opportunities for savings
• Track purchasing spend against budget
• Analyze market trends and pricing to inform purchasing decisions
• Recommend alternative suppliers or materials to control costs without sacrificing quality
• Track and score supplier performance on quality, cost, and delivery
• Ensure suppliers meet quality, safety, and regulatory requirements
• Address underperforming suppliers with corrective action plans
• Maintain up-to-date supplier contracts and certifications
• Track and report key metrics such as cost savings, supplier performance, and on-time delivery
• Create, document, and continuously improve purchasing SOPs
• Maintain accurate data within ERP systems
• Identify and implement process improvements to increase efficiency and reduce costs

Benefits

• Competitive Salary
• Paid Time Off Plan and Paid Holidays
• Medical, Dental & Vision Insurance
• Company Paid Long Term Disability Insurance
• Flexible Spending Accounts (FSA) for Health and/or Dependent Care Expenses
• Length of Service Awards
• Employee Assistance Program (employee benefit program that assists employees with personal problems and/or work-related problems that may impact their job performance, health, mental and emotional well-being).
• 401(k) Plan
• Life/AD&D Insurance

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level